Facilities Coordinator

Yü Group PLC; Nottingham; On-site; GBP 25,000 - 35,000; Full time

Job description

Description

Reports to: Group HR Director

Location: Nottingham NG8 Occasional Travel to our Leicester Office LE3

Working hours: Monday to Friday, 10am – 3pm

We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment.

You will coordinate with external vendors, such as cleaners and insurance agents and conduct cost analyses when purchasing new systems or services.

Ensuring Yu Groups grounds, buildings and facilities, are safely maintained, improved and fully utilised.

The Facilities Coordinator will complete day-to-day operational requirements within the Yu Group.

As a Facilities Coordinator you will ensure the day-to-day smooth operation of a building's infrastructure, through administrative support, including budgeting, procurement negotiation, contractor liaison and documentation, as well as coordination of staff and office equipment during relocation, and at times supervision and physical assistance with maintenance tasks. We are looking for someone with pace and a track record of delivery and experience in overseeing projects.

Passionate and motivated people are the power behind our growth, so we’re looking to expand our team and you could be part of our success story.

What We Need From Yü

Here’s a taste of what you’ll be doing:

• Collaborates with other departments and external companies to draft and execute budgets for assigned projects.
• Coordinates and manages all aspects of assigned projects to ensure timely completion within available budget.
• Manages planning, budgeting, consultant and contractor selection, pre-construction, bidding, construction management, quality assurance, closeout and project turnover for operations and maintenance.
• Somebody with pace and track record of delivery.
• Preparing, organising and storing information in paper and digital form.
• Dealing with queries on the phone and by email.
• Greeting visitors at reception.
• Managing diaries, scheduling meetings and booking rooms.
• Arranging travel and accommodation.
• Arranging post and deliveries.
• Printing and photocopying.
• Ordering office supplies.
• Maintaining office systems.
• Liaising with suppliers and contractors.
• Liaising with staff in other departments, e.g. finance, HR.
• Keeping track and recording budgets and orders, with any purchases made on credit and invoice.
• Updating and maintaining desk plans for our Nottingham and Leicester offices, including keeping up to date with new starters, leavers and any desk moves that take place.
• Internal monthly reporting on facilities.
• Working in an office.

This job description is neither exhaustive nor exclusive and may be reviewed in the future depending upon operational requirements and staffing levels.

About Yü

If you have what it takes you could be just what we’re looking for…

• Work experience as a Facilities Administrator or similar role.
• Be thorough and pay attention to detail.
• Excellent organisational skills.
• Able to work well with others.
• Able to work on your own.
• Sound judgement and the ability to think quickly during emergencies.
• Sensitivity and understanding.
• Flexible and open to change.
• Excellent verbal communication skills.
• Customer service skills.
• Able to use a computer and the main software packages competently.

Yü Come First

We have a wide range of benefits for our employees including:

• 24 days annual leave + bank holidays.
• Holiday buy – up to 5 additional days.
• Day off on your birthday.
• Employee Assistance Programme.
• Annual salary review.
• Learning and development opportunities.
• Enhanced paternity, maternity and adoption policies.
• Yü made a difference Awards.
• 3 days additional annual leave if you get married/civil partnership etc.
• Appointment allowance.
• Long service recognition.
• Refer a friend payment.
• Company sick pay (subject to length of service).
• Death in service and critical illness cover.
• Plus, many more.

#YUIndeed

This position does not fulfil the UK Visas & Immigration sponsorship criteria for Skilled Worker, therefore we can only accept applications from candidates who already have an indefinite right to work in the UK.

If you need any reasonable adjustments to help you apply for a role, please let us know and we will see what we can do.

Yü Energy are one of the UK’s fastest growing business gas, electricity and water suppliers, supplying thousands of companies across the UK.

On a mission to shake-up the UK business energy market, our winning combination of expert, personal service and competitive prices are specifically tailored to the needs of commercial customers.