Family PA

Marcilly Recruitment Ltd; London; On-site; GBP 30,000 - 60,000

Job description

Family PA Job Description

Marcilly Recruitment’s client, a UHNW couple, is seeking a Family PA to support the Chief of Staff. The successful candidate will be responsible for managing the principal’s personal needs in addition to those of the greater family.

The ideal Family PA will be personable, charismatic, loyal, enthusiastic, and capable of working in a pressurized and demanding environment. They must be a strong team player with excellent communication and negotiation skills. A good eye for detail is paramount, delivering the highest standards in every aspect of work.

Family PA Responsibilities

• Assist the Chief of Staff in the day-to-day management of the main residence.
• Manage bills, utilities, stock, etc.
• Liaise with household staff on the principal’s schedules and plan accordingly.
• Process and pay invoices, maintaining accurate records.
• Maintain and develop electronic and physical filing systems.
• Ensure all holiday, absence, and sickness reports are up to date.
• Update inventories, household manuals, and documentation as required.
• Ensure maintenance and upkeep of the London residence, spotting and rectifying any issues.
• Conduct regular inspections, arrange repairs, and manage inventory.
• Accompany and schedule all contractor/maintenance visits to the London residence, ensuring protocol is met.
• Ensure house staff are aware of arrivals/departures/requirements ahead of time.
• Help organize and coordinate events and parties at residences.
• Prepare the London residence for family arrival - flowers, food stock, cleaning/maintenance, etc.
• Assist in global travel planning and conduct research into suppliers.
• Assist in booking personal and business appointments.
• Support timekeeping and anything required ahead of meetings and appointments.
• Assist in luxury lifestyle management, including personal shopping and research into gifts, art, clothes, jewelry, furniture, tech, etc.
• Assist in event management and restaurant reservations.
• Liaise with international staff to coordinate the principal’s travel schedule, ensuring all preferences are catered for.
• Keep track of expenses and filing.
• Build a black book of contacts across the lifestyle spectrum.
• Occasional short travel to other family properties.

Other

• Ad hoc projects as directed by the Principal, CoS & CFO.
• Purchasing items for family and properties.

Family PA Requirements:

• Proven experience in a similar PA role within an UHNW environment.
• Strong organizational and multitasking abilities.
• High level of discretion and confidentiality.
• Excellent communication skills.
• Ability to manage multiple priorities and work under pressure.
• Proficient in Microsoft Office and scheduling tools.
• Ideally degree educated.

This role is varied, working in a fast-paced environment, but you will be part of a great team with a wonderful mentor. It will be what you make of it.

Marcilly Recruitment is a boutique recruitment agency specializing in business operational and administrative support and private household recruitment in the UK and Middle East.

Due to the high volume of applications, we are unable to respond individually to each one. If you have not heard from us within five working days, your application has been unsuccessful.