Executive Assistant

TJX is the leading off-price retailer of apparel and home fashions in the world, delivering great value to our customers through the combination of brand, fashion, price, and quality. Our retail chains, present in nine countries, include TJ Maxx, Marshalls, Winners, HomeGoods, Sierra, TK Maxx and Homesense.

A crucial part of our Company is represented by our Global Buying Offices, where resident buyers and sourcers purchase goods locally and scout regional markets looking for exciting products for our stores.

Global Buying Offices in Europe are present in Italy, UK, Portugal and we have Associates also in Poland and the Netherlands.

Come and Discover Different at TJX Global Buying Offices. From opportunity and teamwork to growth, we think you’ll find that it’s so much more than a job. When you’re a part of our global TJX family, you have the full support of a diverse, close-knit group of people dedicated to finding the greatest deals and fantastic style. Best of all? They have a lot of fun doing it.

Job Summary

Provides advanced administrative support to VP, primarily, and the DVPs where appropriate, requiring a broad and comprehensive knowledge of Company policies, procedures and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external customers on a range of issues which require tact and diplomacy.

Duties And Responsibilities

1. Responds to questions and requests and researches information. Interfaces with a variety of individuals on issues which are of a confidential nature. Involves appropriate associates from other departments/divisions to resolve eventual issues.
2. Provides diversified, secretarial and administrative support. Composes correspondence and memorandums. Schedules and maintains office filing system, record keeping systems, office layout and personnel requirements.
3. Provides confidential administrative support to the VP and DVPs, ensuring discretion in managing sensitive information. Plays a pivotal role in coordinating schedules, setting priorities, and acting as a trusted liaison in their absence, maintaining seamless communication and confidentiality at all times.
4. Communicates accurately and effectively with Administrative Assistants within all the TJX Divisions.
5. Handles the confidential compilation, analysis, and summarization of data, ensuring the secure and differentiated management of sensitive information tailored to the specific needs of VP and DVP roles. Proactively plans and generates customized reports in accordance with EBO Leadership’s requests, maintaining discretion, accuracy, and role-specific relevance at all times.
6. Plans and books travel for EBO Management and Group Events.
7. Manages and submits expenses for EBO Management.
8. Oversees and monitors special projects.
9. Supports VP in organizing meetings & conferences. Acts as key point in case of visits to the office related to VP’s activities.
10. Works closely with Office Manager/MA Lead.

JOB KNOWLEDGE

Minimum formal education

• High School Degree

Job Skills Required

• Good communication and interpersonal skills at all levels.
• PC experience with software packages, organizational skills.
• Strong analytical skills

As proud as we are of our past success, it’s our future that excites us most. We strive to provide opportunities for growth, recognition and a competitive salary and benefits package. Share our determination to think bolder and bigger, and be part of our future. Apply now.