Purchasing Assistant

James Fisher and Sons plc; Glasgow; Hybrid; GBP 25,000 - 35,000

Job description

About the Role

Purchasing Assistant
Inchinnan, Glasgow
Permanent position

Who we are:
JFD is the world leading underwater capability provider, serving the commercial and defence markets with innovative diving, submarine and hyperbaric rescue, technical solutions and services.
Operating worldwide, the company is the world’s leading provider of submarine rescue capability and an established provider of submarine escape training. The company is at the forefront of Hyperbaric Rescue, along with being the leading supplier of commercial and defence diving equipment and saturation diving systems to the commercial industry.

About the role:
Provision of support to the company Supply Chain team based in Inchinnan, this is a varied role best suited to those who enjoy a challenging, deadline orientated work environment.
You will assist Supply Chain, Stores, Quality and Accounts with queries relating to outstanding orders, non-conformance components and invoice queries.

Your key responsibilities will also include:

• Assist in all administrative functions to support the Purchasing function within company supply chain process.
• ERP system administration, data entry and the expediting of company purchase orders.
• Raising and placing purchase orders; obtaining price and delivery for items where necessary, gather approvals, raise and issue purchase orders to suppliers in a timely manner.
• Issue enquiries, expedite and collate multi-vendor quotations.
• Responsible for raising PO’s for various manual requisitions and special purchases.
• On occasion, manage the process for items being returned to suppliers due to non-suitability.
• Ensure high level of communication with those expediting, use of order/delivery notes in Glovia.
• Identify and communicate supplier delivery performance issues to department Buyers/Manager.
• PO archiving, document preparation & general administrative support.
• Working with Finance to match deliveries with invoices/reconcile queries.
• Providing accurate and timely reporting of order status’ and cost savings.
• Attend team meetings and company training sessions as scheduled.
• Variety of non-routine duties, includes holiday cover, as assigned by Buyers/Manager.

Who are we looking for?
You will need strong communication skills with a willingness to take ownership and accountability of issues and make decisions.
A strong team-player, you will be highly organised with excellent time management skills.
The ability to work effectively within a team structure, accept and understand management instruction, manage own timescales and specified timescales effectively.
You will have excellent attention to detail and be able to manage multiple tasks.
You will need to be focused on delivering to tight deadlines and changing requirements.

What do you need?
Proficient with MS Office with competent computer skills.
Standard Grade Level 3 or above, SVQ/HNC in Business Administration would be preferred.
Excellent written and verbal communications skills.

This role is based in Inchinnan, Glasgow with a hybrid working pattern - x3 days a week in the office therefore, you will need to live within a commutable distance to this location.

Due to the volume of applications that we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

Working for us: We offer a number of benefits including Group Personal Pension Scheme, Life Assurance, free fruit in the office and an early finish on Fridays.

The Defence Division provides underwater systems and life support capabilities, for the defence and commercial diving markets.

James Fisher & Sons are committed to taking positive action on diversity and we strongly encourage applications from candidates from all backgrounds and as a Disability Confident employer we are committed to offer an interview to disabled candidates who meet the minimum criteria for the role.

JFD is proud to be part of James Fisher and Sons plc, who has partnered with the Career Transition Partnership, the official provider of Armed Forces resettlement for over 20 years.