Office Manager & HR Administrator (Part-Time)

Chiliz; London; On-site; GBP 100,000 - 125,000; Part time

Job description

ABOUT US

We’re like-minded, curious, excitable people here at Chiliz who work well in teams, spread across the globe. Chiliz is a global blockchain company, which powers Socios.com - the creators of Fan Tokens, and the popular fan rewards platform.

Socios has partnered with some of the world’s best teams, including Paris Saint-Germain, Juventus, FC Barcelona, Atlético de Madrid, UFC, Galatasaray, Manchester City FC, and many more.

The curious nature of a Chilizen is what drives this company forward, and since we’re looking to grow even more, apply for your dream role today.

OUR BRANDS & CHANNELS

We are building the web3 infrastructure for sports & entertainment!

Founded in 2018, Chiliz is a blockchain provider focused on the sports and entertainment industry. We build scalable, secure blockchain-enabled solutions that supercharge fan experiences using digital assets.

$CHZ is the native digital token for the Chiliz sports & entertainment ecosystem currently powering Socios.com and the Chiliz Chain blockchain.

Socios.com is a fan engagement and rewards app that allows fans to engage with their favourite teams and clubs through digital assets known as Fan Tokens.

THE ROLE

We are seeking a highly organized and proactive Part-Time Office Manager & HR Administrator to join our London-based team. This part-time role, requiring a maximum of 24 hours per week or 3 days per week, is crucial to ensuring the smooth operation of our London office while delivering HR administrative support to our global team. Reporting to the Head of People, you will oversee a wide range of office management, administrative, and HR-related responsibilities, contributing to a positive, efficient, and well-organized work environment in our fast-paced, innovative company.

Duties & Responsibilities:

Office Management & Operations

• Serve as the primary point of contact for all office-related matters, including maintenance, supplies, equipment, bills, mail, and deliveries.
• Oversee office organization, ensuring a clean, professional, and efficient workspace.
• Manage the office budget, track expenses, and ensure accurate and timely financial reporting.
• Coordinate with IT teams to support office supplies and equipment needs.
• Liaise with facility management for cleaning, catering, and security to ensure smooth operations.
• Monitor and replenish office supplies, placing orders as needed.
• Plan and organize in-house and off-site team events and activities to foster team engagement.
• Provide general support to visitors, ensuring a welcoming and professional office environment.
• Manage appointments, diaries, and travel arrangements for designated team members.

HR Administration & Employee Support

• Assist in the onboarding process for new hires, including preparing paperwork, coordinating inductions, administering employee benefits, and managing equipment allocation.
• Support the offboarding process, ensuring a smooth transition for departing employees.
• Maintain accurate and confidential employee records in compliance with company policies and data protection regulations.
• Process HR-related documentation, including contracts, addendums, confirmation of employment letters, timesheets, and attendance records.
• Assist in global HR audits and compliance checks.
• Support the implementation and maintenance of global HRIS platforms.

Requirements:

• Minimum of 2 years’ experience as an Office Manager, HR Administrator, or a similar role.
• Excellent communication skills in English; Spanish proficiency (written and verbal) is highly desirable.
• Experience working in a fast-paced multinational or multi-location environment is preferred.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in HR administration, including employee records management, contracts, and compliance.
• Familiarity with HR software and HRIS systems (experience with Deel is preferred).
• Solid understanding of onboarding, offboarding, and recruitment processes.
• Ability to work independently while collaborating effectively as part of a team.
• Strong problem-solving skills and keen attention to detail.
• A proactive and positive attitude, with a commitment to fostering a supportive workplace culture.

What We Offer:

We offer you the chance to grow, to learn, to flex your creative muscles and to work on a project that is providing excitement to thousands of users.

Our interview phase is a 3-step process where you’ll be able to ask us anything and get to know your team too. From HR right through to your team lead, we need this process to work both ways: It's not just about you fitting in, but about us being the right fit for you too.

Are you ready to work with the world’s best teams? Are you happy to try, fail and bounce back? Are you excited to keep pushing the boundaries of technology?

We’ve got offices across the world, over 30 nationalities in our ranks and the most important superpower of all - flexibility. Our competitive salaries, wellness allowance, healthcare and pension plan are just the tip of the iceberg. You’ll gain friends, experience and a good challenge, we’ll gain you.

Are you ready?