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Virtual Personal Assistant/Administrator at Virtual Administration Limited

HipHopTune Media

United Kingdom

Remote

GBP 10,000 - 40,000

Full time

30+ days ago

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An established industry player is on the lookout for a skilled Virtual Personal Assistant to join their dynamic, remote team. This role is perfect for someone who thrives in a supportive environment, showcasing exceptional communication and organizational skills. You will be responsible for a variety of tasks, including managing client relations, proofreading documents, and providing administrative support to healthcare professionals. If you have a passion for helping others and possess the ability to work independently with a fun and light-hearted approach, this opportunity is ideal for you. Join a dedicated team that values professionalism and empathy while making a significant impact in the virtual administration space.

5+ years of PA experience at director level required.
Strong communication and organizational skills are essential.

Manage client communications via email and phone professionally.
Proofread and format complex reports and documents.

Communication Skills

Organizational Skills

Client Relations

Attention to Detail

Microsoft Office Suite

Proofreading

Time Management

Bookkeeping (Xero, QuickBooks)

Xero

QuickBooks

Microsoft Excel

Virtual Personal Assistant/Administrator at Virtual Administration Limited

Virtual Administration Limited is seeking a skilled Virtual Assistant with strong communication and organizational abilities for a fully remote position. If you’re someone who thrives in a dynamic support role, we encourage you to apply.

About the Company

Virtual Administration Ltd was founded in 2006. We are a home-based team of 17 professional, experienced Virtual PAs who provide flexible, reliable, and affordable administrative support to over 70 clients. We work with and support a very niche client market of private occupational therapists, case managers, physiotherapists, speech and language therapists, neuropsychologists, and other independent healthcare professionals. We have a healthy footprint in the UK and a growing portfolio of clients in Canada.

Virtual Administration Limited delivers high-quality virtual PA and secretarial support to a diverse clientele of healthcare professionals, including occupational therapists, physiotherapists, speech and language therapists, neuropsychologists, case managers, and adult social care providers.

Our services include:

Invoicing and report formatting
Proofreading and audio transcription
Specialized support for adult social care providers in completing Care Quality Commission (CQC) registration

Virtual Administration Ltd is seeking a highly-skilled home-based Personal Assistant/Administrator to work from home. This is a self-employed position working as an Associate of the company. You will be responsible for paying your own tax and National Insurance.

We are looking for someone who:

Has outstanding attention to detail
Is an exceptional communicator
Has a high level of expertise in client relations and client management

Qualifications

You must be a confident, friendly communicator with great empathy and enjoy working remotely. We are looking for individuals who must:

Have at least 5 years PA experience at director level
Be based in the UK and eligible to work in the UK
Have excellent communication skills
Be happy to take telephone calls and act as a Virtual Receptionist
Have excellent English, grammar, punctuation, proofreading, and formatting skills
Have excellent organizational skills
Be confident in corresponding by email and telephone according to requests and tasks
Be able to prioritize tasks accordingly
Be a self-starter, able to work with little assistance and use own initiative and judgement
Have good knowledge of Microsoft Office Suite
Have a calm manner under pressure
Be resilient and tenacious
Have strong levels of initiative
Be fun

You must have experience of:

Dealing with new enquiries by email and telephone
Working on a reception taking telephone calls
Responding to emails in a professional manner on behalf of the client
Proofreading complex reports
Formatting documents and complex reports
Creating working spreadsheets using Excel filters and formulas
Typing documents from audio files
Event and meeting organizing
Creating invoices using online software
Taking minutes at online team meetings

You must have:

A reliable and suitable computer, printer, scanner, and internet connection
Robust cybersecurity in place
Basic bookkeeping skills using Xero and QuickBooks
Appreciation of patient confidentiality, data protection (GDPR), and medical ethics
Knowledge of patient record management systems
Good balance of professionalism, fun, and light-heartedness

Required Documents