Senior Project Manager Data and Systems

Final SPM JD Senior Project Manager
UCL Department / Division: Advancement
Grade: 8
Hours: Full Time, Fixed Term Contract
Salary (inclusive of London allowance): £52,762 – £62,035

About Us

We are UCL: a diverse community with the freedom to challenge and think differently. From cancer research to climate change, dementia to social inequality, the world is facing huge challenges and we’re determined to solve them.

There has never been a more exciting time to join the Advancement office as we plan for our biggest ever fundraising and engagement campaign and support the delivery of the bicentennial programme in 2026. We are a team of exceptionally ambitious, creative and passionate individuals who work together to achieve remarkable things with a global impact, and we would love for you to be part of this exciting journey and our success.

Equity, diversity and inclusion is important to us. We are committed to creating an environment where everyone is encouraged to give their best in a place where their unique experiences, perspectives and skills are seen as valuable assets.

About the role

Please note this position is a secondment fixed-term contract for 12 months to cover maternity leave.

As Senior Project Manager you will manage a programme of strategic projects aimed at improving how we source, analyse and utilise our data so that we ensure it generates the most value possible. The postholder will be a key driver of change across the Advancement team, by coordinating the prioritisation and delivery of these projects, ensuring they are delivered on time and to budget.

We are happy to consider applications to work on a part-time, flexible and job share basis wherever possible (minimum 0.8 FTE – equivalent of 4 days per week, stated salary to be pro-rata).

This role is eligible for hybrid working with a minimum of 20% on site.

If you’re interested in hearing more, please contact our recruitment partner and Deputy Managing Director at Charity People, Neil Hogan on +44 7563 030604. A copy of the job pack can be downloaded here

For more information about UCL Advancement, please visit: www.ucl.ac.uk/giving

About you

1. Project start-up and initiation

• Develop a comprehensive understanding of the operational and strategic needs of fundraising and alumni engagement at UCL, and how this is enabled by our data and systems strategy.
• Work with the Advancement Management team (our Associate Directors) and their nominees to define, scope and prioritise the Data and Systems programme of improvement projects.
• Establish the resourcing requirements for each project within the programme. Where appropriate, identify the need for additional resources (internal or external) to deliver on requirements.
• Lead on the setup and start-up of projects in support of the Data and Systems strategy, including ensuring project briefs are clear and approved, project governance arrangements are in place, the relevant stakeholders are engaged, and communications plan is in place.

1. Project Delivery

• Oversee and manage the ongoing delivery of Data and Systems projects, acting as a coordinator between project chairs and the wider team, ensuring project timelines are clear and communicated.
• Co-develop creative solutions to meet project requirements where appropriate, including procuring new systems or designing new processes in partnership with colleagues.
• Support with the coordination of communication with external suppliers and consultants where appropriate, including supporting with procurement and contract management.
• Oversee and manage project budgets as required.
• Lead on the design and delivery of training for users and the wider team.
• Produce guidance for new and changed systems and processes.
• Conduct Data Privacy Impact Assessments for projects as appropriate, to ensure protection of personal information.
• Oversee and manage the secretariat for particular governance units (management information).
• General project management including project communications and sign-off management.

1. General

• As an active member of the Advancement team, some working outside of core hours may be required on occasion.
• Act as a champion of UCL’s Ways of Working; role-modelling and promoting these behaviours as part of everyday practices in Advancement.
• Champion UCL’s equity, diversity and inclusion ethos in Advancement and across UCL.
• Actively engage in Advancement’s culture of learning and development.
• Carry out duties in a way that embodies UCL’s environmental and social sustainability values, actively supporting UCL’s Sustainability Strategy, policies and objectives within the remit of the role.
• Maintain an awareness and observation of Fire and Health & Safety Regulations.
• Other duties within the scope, spirit and purpose of the role and its grade may be requested by the line manager.

We are pleased to accept applications from individuals who possess transferable skills and experience drawn from sectors outside of Higher Education.

What we offer

We know that our people are our greatest asset and in return we provide an empowering environment where personal and professional growth is invested in. We offer agile working and flexibility around working hours. Working with some of the greatest intellects in the world, UCL also offers a generous pension scheme and holiday allowance, plus closure days and bank holidays. Visit www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Our commitment to EDI

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.