Medical Secretary

Greater Manchester Mental Health; Worsley; On-site; GBP 26,000 - 30,000

Job description

Main area Administration Grade NHS AfC: Band 4 Contract Permanent: Full Time Hours Full time - 37.5 hours per week (37.5 hours per week) Job ref 437-6880542

Site Prescott House CMHT Town Worsley, Manchester Salary £26,530 - £29,114 per annum Salary period Yearly Closing 26/03/2025 23:59

Job overview

To provide a full and comprehensive PA role for multiple consultants and medical staff within the Salford Directorate.

You will be a well organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities. Appropriate electronic and paper filing systems will be maintained, along with coordinating their clinical activities.

Main duties of the job

1. Undertake audio/shorthand/clerical duties for your consultants, including minute taking as required, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.
2. Provide first point of contact for written and telephone enquiries on behalf of your consultants, using judgement to establish validity and priority of the contact.
3. Deal with any admission enquiries using judgement and observing patient confidentiality at all times.
4. Liaise with General Practitioners regarding clinic and domiciliary visits. Liaise with outside agencies, including Social Services, Coroner’s Office, other hospitals, general and geriatric medical services, clients and their relatives using their knowledge and judgement of any given situation.
5. Liaise on behalf of your consultants with multi-disciplinary team members with regard to requirements for joint outpatients work/care programming activity.
6. As directed by your consultants, record activity onto appropriate medium meeting all required deadlines.
7. Track all service users from referral to discharge ensuring all appointment and correspondence are within local and national targets.
8. Ensure all discharge notification and summaries are generated and sent to General Practitioner within agreed timescale.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Person specification

Knowledge

• At least 3 years experience as a secretary.
• RSA level 2, NVQ level 2.
• Previous Medical Secretary Experience/Line Management Experience.

Important Information about working for GMMH:

All positions within the Trust are subject to satisfactory pre-employment checks, for further information on the checks required please visit the NHS Employers website.

Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities.

**Please note, this vacancy may be closed at any time if sufficient applications have been received**