Business Administration Level 3 - Apprentice Assistant Planner

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Business Administration Level 3 - Apprentice Assistant Planner

Date: 20 Mar 2025

Location: Rugby, GB, CV21 1BE

Company: COLAS RAIL UK

Make your mark with Colas Rail UK

At Colas Rail, differences matter. Join a team where being your authentic self is respected, encouraged, and vital to our success. At Colas Rail you'll be at home. You'll be welcomed into an inclusive team where there's a role for every talent - and a close-knit, familial culture. You will also get the opportunity to help us transform transportation, set new standards, and dare to be different.

This is true because...

• We value everyone as part of the same team.
• We treat everyone as equals - and everyone is approachable, from the CEO down.
• We put you in control of your career to lead and grow in any way you want.
• We have a culture of care, from safe working environments to diversity and inclusion.
• We're renowned for innovation, adopting new ideas, and daring to be different.
• We are building a more sustainable future and our projects impact infrastructure for generations.

About Us

Step into the world of Colas Rail, where a century of expertise merges with a daring spirit to shape the future of rail infrastructure.

At Colas Rail, we deliver transport solutions for sustainable mobility. We are a leading rail infrastructure business with on track plant and freight capabilities. As a subsidiary of the Colas Group, we are part of over a hundred years' experience in delivering major innovations across our sector. Every day, thousands of trains run on tracks built, designed, or maintained by Colas Rail.

Leading by our values

Our Care, Share and Dare values are at the heart of everything we do. These values feed into our main strategies and accompany us daily in realising our ambitions.

We care for our employees' well-being and safety, fostering a culture of inclusivity and support.

We share a passion for excellence, celebrating achievements and nurturing talent.

We dare to push boundaries, embracing challenges and driving innovation in every endeavour.

Even if you don't meet every requirement, please don't rule yourself out; we still encourage you to apply if your skills, values, and experience align to the role.

Location: Rugby

Division: Rail Services

Reporting to: Business Manager for RG&M Operations

Main Responsibilities

Join us at Colas Rail and embark on an exciting journey to make a tangible impact through our Business Administration Apprenticeship program, working as an Assistant Planner Apprentice/Trainee. Develop your skills, gain invaluable experience, and help us deliver excellence every day.

As an Assistant Planner Apprentice, you will get the opportunity to undertake a Level 3 Business Administration Apprenticeship while working in our business. You will work closely with the wider team, and join a supportive environment with a thriving community of early career professionals and experienced colleagues who will mentor you every step of the way.

The Assistant Planner Apprentice will join our team working for Rail Services and will be mentored by our experienced team to realise their potential. You will work as part of our integral planning team who ensure all our shifts are delivered safely, competently, and efficiently in line with our business needs.

What Will I Be Focused On - Key Responsibilities

Through your mentoring and training, you will become competent to:

1. Liaise with the Fatigue controller to check against the fatigue index to identify any risks and manage appropriately before the rosters are issued.
2. Utilise staff from all Areas/Departments to keep Volunteers/Operators/lodging/excessive travel to a minimum.
3. Ensure as much as possible that dedicated crews are on dedicated machines.
4. Manage all Rail Grinding & Milling operational staff (RG&M) annual leave and input onto roster if acceptable and return confirmation of annual leave within seven days either granted or declined.
5. Attend weekly planning/rostering meetings with the management team.
6. Check the Plans/Rosters in collaboration with the Planners/Operational Managers prior to distribution to all Rail Grinding & Milling staff.
7. Identify and manage anomalies within the planning and rostering stage.
8. Participate in daily/weekly/periodic operational planning meetings when required.
9. Input rostered hours into the OTMS database.
10. Attend interface meetings with the customers as required.
11. Liaise with other Regional Planning and Rostering Coordinators to optimise manpower utilisation and minimise the requirement for external resources and operator’s competence.
12. Identify any shortcomings in the planning & rosters and inform the Business and Operations Managers.

About You - Person Specification

Maths and English GCSE C/4 or above, or equivalent qualification.
Good communication skills, both verbal and written.
Good relationship building skills.
Commitment to learning and completing your apprenticeship.
Good at taking a problem or task, and breaking it down into smaller elements in order to solve the problem or complete the task.
Ability to work independently and as part of a team.
Word, Excel, and PowerPoint skills.

We are committed to fostering an inclusive and diverse workplace. We believe that diversity drives innovation and creativity, and we actively seek to create an environment where everyone feels valued and respected. Regardless of background, disability, age, race, religion, or gender, everyone is welcome at Colas Rail.

We strive to promote equity and eliminate discrimination, actively seeking to create a workforce reflective of communities we serve. We welcome applicants from all backgrounds, offering flexible and inclusive adjustments to the interview process.

We are proudly part of the Disability Confidence Scheme, and as such we operate a Guaranteed Interview Scheme if you meet the minimum requirements.

Join us in making a positive impact! Apply and be part of a team that values diversity and embraces unique perspectives.