Legal Secretary / Administration Assistant

Legal Southwest; Exeter; On-site; GBP 25,000 - 35,000

Job description

On behalf of our client, a dynamic law firm based in the Southwest we are looking to recruit a Legal Secretary / Administration Assistant to join their Real Estate team. This role is vital in providing comprehensive administrative support, ensuring the efficient operation of the team, and contributing to high-quality client service in real estate matters.

Key Responsibilities:

• Prepare and format legal documents, including contracts, leases, and property-related correspondence.
• Assist with the management of client files, ensuring that all documentation is organized, accurate, and up-to-date.
• Schedule appointments, meetings, and property viewings, coordinating calendars for the legal team.
• Handle incoming communications, including phone calls and emails, responding to inquiries and directing them as necessary.
• Support the team with billing processes, including invoice preparation and tracking payments.
• Conduct basic legal research and gather relevant information for ongoing cases and transactions.
• Maintain compliance with firm policies and legal regulations.
• Provide general administrative support, including photocopying, scanning, and filing documents.

Qualifications:

• Previous experience as a legal secretary or administrative assistant, preferably within a law firm or real estate setting.
• Familiarity with real estate terminology and legal procedures is an advantage.
• Proficient in Microsoft Office Suite and legal management software.
• Exceptional organisational skills with the ability to prioritise tasks and manage deadlines effectively.
• Strong written and verbal communication skills.
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work both independently and collaboratively within a team.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment within a specialized team.

This is a fantastic opportunity for an enthusiastic individual looking to enhance your career in the legal sector, particularly within the real estate field.

Please get in touch if you would like more information on this role or send us your CV below in complete confidence and we will get back to you.

Legal Southwest will never, without exception, send out your CV without your prior knowledge or consent so please be assured that we treat every application with the utmost confidentiality.