School Administrator - Kittybrewster School

Location: Kittybrewster School, Aberdeen

Duration: Permanent, Full Time

Roles that require PVG Membership

Please note that with effect from 1 April 2023, where a role requires PVG membership, candidates will be required to meet the cost of the PVG membership. This applies only to roles with a full-time equivalent salary of £30,000 and above (Teaching roles and jobs at Grade 11 and above (currently £30,727 per annum / £15.97 per hour).

The Council will pay for the PVG membership cost initially, either £18 for existing PVG scheme members, or £59 for non-members, and this cost will be deducted from an employee’s first FULL month’s salary payment.

Job Purpose/About the Role

Term time position 35 hours per week.

The post holder needs to hold as a minimum:

The post holder will be expected to:

1. Manage, monitor and operate financial systems in accordance with corporate and school procedures.
2. Be responsible for the effective operation of the MIS system and other IT systems in accordance with school and corporate procedures.
3. Manage, monitor and support the school administrative support service and team.
4. Be responsible for the safekeeping, accuracy and appropriate processing of a variety of information, which is often of a sensitive and multi-agency nature.
5. Undertake frontline reception duties as and when required.

The postholder is able to demonstrate:

The post holder needs to be able to demonstrate an understanding or experience of:

1. Supervising a busy office.
2. Microsoft packages including Word and Excel.
3. Advanced IT skills.

The post holder is expected to demonstrate:

1. Good financial literacy.
2. Ability to lead a team.
3. High level of competency in IT.

Behavioural Expectations:

The post holder is expected to display the following behaviours:
Communication:

1. Makes sure there are appropriate, sufficient and effective communication channels in place for the team, service or organisation, for example, regular 1-2-1s and team meetings.
2. Keeps people up to date.
3. Communicates information clearly and concisely.
4. Is open and honest in communication.
5. Provides constructive feedback/advice/instruction.

Customer Focus:

1. Encourages team and others to be customer focused.
2. Invests effort in making a difference to how services are planned and delivered.
3. Works collaboratively across service/team/organisational boundaries to deliver excellent customer service.
4. Actively seeks out customer feedback to identify service improvements.

Professionalism:

1. Is a role model for professionalism.
2. Is flexible and willing to support change.
3. Demonstrates honesty and integrity in their decisions and actions.
4. Is accountable and holds others to account.
5. Is task and solutions focused.

Respect:

1. Recognises the time, effort and commitment of others.
2. Shows respect for people at all levels.
3. Supports corporate decisions once these are made.
4. Is fair and consistent in their approach.

Creative/Innovative Thinking:

1. Looks for more effective ways to improve the service and encourages others to come up with ideas and new ways of working.
2. Is prepared to take managed risks.

Engagement:

1. Provides a shared vision and direction and aligns employee performance with team, service and organisational objectives.
2. Is accessible and approachable.
3. Ensures relevant mechanisms are in place to encourage engagement.
4. Encourages good working relationships.
5. Explains how decisions have been reached and involves people in decisions which affect them.
6. Delegates responsibility appropriately – strikes the right balance between giving guidance and giving responsibility.

About Us

Please see the Job Profile for further details.

We are happy to talk flexible working and offer flexible working for most roles in the organisation, meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.

Disability Confident

We are a Disability Confident Employer. If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please contact AskHR@aberdeencity.gov.uk.

We are a forces-friendly employer, have signed the Armed Forces Covenant and are a silver award recipient in the Defence Employer Recognition Scheme. We have a specific email address for those in the forces, those who have left the forces, as well as their partners/spouses/families: armedforces@aberdeencity.gov.uk. We are able to answer questions about jobs and our application/selection process, as well as about our employee support provisions.

We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for the role they are applying for who:

• have a disability as defined by the Equality Act 2010 (all jobs)
• looked after young people, those that are in continuing care or are a care leaver up to the age of 29 (all jobs)
• are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)
• have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship
• are New Scots aged 16-24 and are applying for any apprenticeships.

*"New Scots" are defined as refugees and asylum seekers who are in Scottish communities and include those who have been granted refugee status or another form of humanitarian protection, people seeking asylum, those who have been refused asylum, and those whose application has been refused but who remain in Scotland.