Sr Administrative Assistant (NE)

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Responsibilities:

1. Efficiently manage the executive's calendar, scheduling appointments, meetings, and travel arrangements.
2. Coordinate and organize meetings, including preparing agendas, taking minutes, and distributing relevant documents.
3. Facilitate effective communication between the executive and internal/external stakeholders, including clients, partners, and employees.
4. Prepare and edit correspondence, memoranda, reports, documents, forms, tables and presentations on behalf of the executive.
5. Conduct research and compile data to support decision-making processes.
6. Handle confidential and sensitive information with the utmost discretion and integrity.
7. Anticipate the executive's needs and proactively address any potential issues or conflicts.
8. Monitor and prioritize incoming requests from the executive and other stakeholders.
9. Assist with the organization and coordination of company events (both onsite and remote, including 3rd party contracts, catering and IT requirements) and special projects.
10. Undertake additional administrative tasks, such as filing, record-keeping, and expense management, as required.
11. Cooperate and coordinate with executive assistants in other business units to facilitate calendar management and workload balancing.

Requirements:

1. Good knowledge of company operations, policies and procedures.
2. Proven experience as an executive assistant or in a similar role is preferred.
3. Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
4. Strong written and verbal communication skills, with a keen eye for detail and accuracy.
5. Proficient in Microsoft Office Suite and other relevant software applications.
6. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
7. Excellent problem-solving and decision-making abilities.
8. Strong interpersonal skills, with the ability to build relationships and communicate effectively with individuals at all levels.
9. Flexibility and adaptability in a fast-paced and dynamic work environment.
10. Ability to lead and provide task assignments and direction to other administrative or clerical personnel.

If you are a highly motivated and detail-oriented individual with a passion for supporting executives and driving organizational success, we encourage you to apply for the position of Executive Assistant.

What we offer:

At PPD Clinical Research Services we hire the best, develop ourselves and each other, and recognize the power of being one team. We understand that you will want to grow both professionally and personally throughout your career, and therefore at PPD you will benefit from an award-winning learning and development program, ensuring you reach your potential.

As well as being rewarded a competitive salary, we have an extensive benefits package based around the health and well-being of our employees. We have a flexible working culture, where PPD Clinical Research Services truly values a work-life balance. We’ve grown sustainably year on year but continue to offer a collaborative environment, with teams of colleagues eager to share expertise and have fun together. We are a global organization but with a local feel.

Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory with PPD, part of Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.