Team Coordinator - Wellcome Collection

Salary: £ 38,300

Closing date: Sunday, 19 January 2025

Contract type: Permanent

Wellcome Collection is part of Wellcome Trust, a global charitable foundation that supports science to build a healthier future for everyone. Wellcome Trust plans to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and taking on three global health challenges: mental health, infectious disease and climate and health.

Wellcome Collection is a free museum and library exploring health and human experience, where you can enjoy exhibitions, museum and library collections, public events, and a vibrant shop and café. We also publish books and online stories.

This is a great time to join Wellcome Collection as we embark on an exciting period of development, having recently launched our new ten-year strategy.

We are looking for two Team Coordinators to join our business operations team. These roles will play an important part in supporting and enabling our teams to deliver on our vision of a world where everyone’s experience of health matters.

Where in Wellcome Collection will I be working?

Our Team Coordinators are tasked to provide high level administrative support across multiple teams and departments within Wellcome Collection. These roles will sit with the Strategy & Governance department which is newly set up to enable Wellcome Collection teams to drive delivery of our strategic objectives through excellent governance, policies and practices. The Team Coordinators will report to the Head, Operations.

What will I be doing?

The Team Coordinator role will provide high level administrative support to Wellcome Collection’s Leadership team and their departments. The role will assist with the coordination and logistics of departmental activities enabling the smooth running of business operations of Wellcome Collection and delivery of our strategic priorities.

As a Team Coordinator, you will:

• Lead on the planning and coordination of regular governance and departmental meetings, away days & workshops, including scheduling, producing agendas and minutes and acting as point of liaison for Leadership team and wider Wellcome Collection colleagues.
• Prepare papers for internal and external meetings, attending such meetings and producing minutes and following up on actions as required.
• Complete expenses and processing invoices on behalf of Wellcome Collection’s leadership and management teams.
• Arrange travel, accommodation and meetings for Wellcome Collection’s leadership and management teams.
• Contribute to a diverse and inclusive culture across the organisation, collaborating across departments.

Is this job for me?

We are looking for someone who is willing and excited about being part of a new team and able to proactively develop new ideas and ways of working:

• Ability to multi-task, prioritise, take initiative and work to deadlines.
• Well-developed time management skills, including ability to prioritise and reprioritise tasks without compromising quality, organising complex itineraries, as well as good verbal and written communication skills.
• Proficiency in the use of Microsoft Office suite of products (e.g. Word, Outlook, Excel, SharePoint).
• Ability to deal with people at all levels and deal professionally with confidential material and issues.
• A pragmatic, positive attitude with the desire to work within a high performing team.

To apply please upload your current CV and complete our short application.

Interview dates: Friday 7, Monday 10, Tuesday 11 February 2025.

You can view the full job description on our website.

You can read more about the benefits we offer our employees on our website.

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. At Wellcome, we have a hybrid way of working which is a minimum of 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.

With this in mind, however, Wellcome Collection is a 7 day per week operation. Therefore, in your role, on occasion it may be necessary for you to attend the office more frequently or support on work or projects outside of usual office hours.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website for more information on adjustments and accessibility, or contact us at jobs@wellcome.org.