Programme Officer

Delivering a wide range of first run, repertory, festival and partnership programming across four screens, the Programme Officer will work closely with the Programme Manager and will play a vital role in implementing all of Filmhouse’s film programming initiatives. This will include: research; booking; planning; scheduling; managing relationships with external Programme Partners; technical coordination; and communicating all relevant information to other internal departments.

• Permanent
• Some weekend and evening work will be required. TOIL will be applicable for weekend work.

Key Responsibilities

• To research rights and print sources for films we wish to screen.
• To schedule screenings when required, including holdovers on a Monday morning.
• To negotiate terms and book films for our various programmes, in consultation with senior team members.
• To work closely with a number of external programme partners regarding the development of their festivals or other events and manage and maintain the ongoing relationship with them, including post-event financial reconciliation.
• In consultation with senior staff and when appropriate, look to create relationships with new external programme partners.
• To consult with other staff and teams, including core department heads plus technical and front of house teams, to ensure that our planned programming is achievable.
• To coordinate the transportation of screening materials to and from Filmhouse or other places when necessary.
• To view prospective titles (when required) for our programmes and communicate assessments of them to the Programme Manager and Director of Programming.
• To liaise closely with the other teams’ staff and senior programming staff to ensure that everything runs smoothly at all stages of the programme planning workflow, and to find solutions to any problems that arise.
• To deputise for the Programme Manager when appropriate, for example, in meetings with other departments.
• To support the department in the training, guidance, organisation and support of other staff.
• To build and maintain open and fluid lines of communication with staff throughout Filmhouse, and with other venues and partners whenever needed.
• To debrief, reflect and report on completed projects and operations with a view to aiding operational improvements.
• To build and maintain relationships with external suppliers such as distributors, sales agents, filmmakers, transport companies, technical companies, etc.
• To ensure that the relevant database platforms are accurately and promptly completed, so that operational information flows smoothly to other teams, and so that we have a record of key details for future.
• To liaise closely with technical and front of house teams, plus other staff where needed, to ensure that everyone has what they need to execute the screenings and events on the day.
• To plan and coordinate the implementation of live events.
• To proofread publications such as programme brochures, when necessary.
• To contribute ideas and selection advice to the wider Programming team, to pitch and develop ideas into workable projects when invited to do so by the Programme Director, and to see these through to completion, including any necessary presentation to the public.

Person Specifications

• At least one year’s experience in a film booking environment in a UK cinema.
• At least one year’s experience using a cinema POS system.
• Strong verbal and written communication skills.
• Experience of dealing with film distributors.
• A high degree of administrative skills and experience of managing multiple projects.
• Excellent attention to detail, including strong proofreading skills.
• Ability to calmly manage a high-volume workload while under pressure and work to tight deadlines.
• A strong commitment to the transformative power of cinema.
• A creative thinker when it comes to film and film programmes.
• Experience of partnership working.
• Experience using INDY POS / Box Office System, and with generating box office and audience data reports.
• Experience of working in the arts and cultural sector.
• Experience with organising print transport, including international courier services.

Profile

• Strategic thinker.
• Strong advocate.
• Relationship builder.

How to Apply

Send your CV, a covering letter and details for two referees to recruitment@filmhouse.org.uk. You can also email this address if you have any specific questions.

The closing date for this position is 18/04/2025 at 23:59.