Receptionist

Cambridge Associates; London; On-site; GBP 22,000 - 30,000; Full time

Job description

CAREERS THAT CHANGE THE WORLD

OUR CULTURE

Cambridge Associates believes culture is central to your success and ours. We believe in a vibrant, values-driven culture that is supportive, inclusive, and diverse. Here, we celebrate the individual while we support global connectivity. At CA, collaboration wins, kindness matters, and your success is our priority.

We foster an inclusive and diverse environment that enables all individuals to engage and bring their full selves to work.

OUR CLIENTS

Cambridge Associates believes our clients come first. Our clients are the most compelling endowments, foundations, pensions, private clients, and institutional investors around the globe. We lock arms with them to meet and exceed their investment objectives, so they can change the world.

OUR PEOPLE

Cambridge Associates believes we do our best when you do your best. At CA, we are only as successful as you are. We actively recruit and invest in the most dynamic and diverse talent and then empower you to succeed. By leveraging your unique skills, developing your individual career goals, and building a collaborative global community of connected, diverse individuals, we build a community that is stronger together.

THE OPPORTUNITY

We are looking for a Receptionist to provide full Front of House service. The role will also work alongside the other receptionist to support the fast-paced environment in all administrative aspects. The role will require strong communication, adaptability, and exceptional organizational skills.

RESPONSIBILITIES

• During normal office hours (08:00 to 17:30) it is the Receptionist’s responsibility to ensure there is always someone at the front desk. Shifts of (08:00 – 17:00 and 08:30 – 17:30) to be coordinated with the Operations Manager.
• Answer incoming calls, take messages, and manage switchboard.
• Register all guests on Bluepoint registration system.
• Manage all external meeting room bookings.
• Send out a weekly schedule of all meetings booked.
• Ensure meeting rooms and reception area are kept tidy at all times, including cleaning/descaling coffee machines.
• Welcome guests and clients and offer them tea/coffee/water.
• Arrange couriers and mail collection.
• Update spreadsheets for all bookings which include couriers/lunches/supplies.
• Check all invoices for bookings made.
• Ensure kitchens are kept tidy and well stocked.
• Arrange Client Lunches for meetings alongside other Administrators and assist with the setting up and the clearing of meeting rooms.
• Assist with setting up conference calls and videoconferences for meetings.
• Check and stocktake kitchen supplies.
• Order supplies for both kitchens.
• Fire Warden & First Aid duties (training will be provided).
• Any ad-hoc duties as required, providing additional support to administration team when required.

QUALIFICATIONS

• Ability to use initiative and work independently as well as part of a team.
• Excellent time management and organisational skills.
• Highly organised with an attention to detail.
• Excellent communication skills both written and oral.
• Previous relevant experience essential – minimum 1 year in previous reception role.
• Adaptable and willing to support other teams if required.
• Good computer skills: Word, Excel, Powerpoint, and Outlook.

Cambridge Associates is an equal opportunity employer. Diversity and inclusion are essential elements of our culture. We are committed to fostering an environment where individual perspectives, backgrounds, and life experiences make the firm a great place to work, and result in a more satisfying client experience.