Planned Maintenance & Compliance Coordinator

Role – Planned Maintenance & Compliance Coordinator

Salary: £ 35,400 - £41,400

Role based: York, Head Office, YO32 9PT

We are seeking Planned Maintenance & Compliance Coordinator to join our skilled team within the Central Production team, located at our Head Office and primary manufacturing site in York.

The Planned Maintenance & Compliance Coordinator is responsible for managing compliance-related administrative tasks, analysing data, producing management reports, and coordinating engineering and maintenance activities in support of business objectives.

Reporting into the Engineering Manager, you will maintain accurate records of compliance-related documents, including certifications, inspections, permits, and maintenance schedules. Track key compliance deadlines and ensure timely execution of statutory and regulatory activities are amongst other duties.

As Planned Maintenance & Compliance Coordinator you will:

1. Prepare and distribute reports on compliance status, identifying gaps and corrective actions as necessary.
2. Ensure all documentation complies with relevant health, safety, and environmental regulations.
3. Schedule and coordinate inspections, servicing, and audits with internal teams and external contractors.
4. Maintain a master calendar for engineering and maintenance compliance activities, ensuring alignment with operational requirements.
5. Support the procurement process by verifying contractor credentials, certifications, and compliance with safety standards.
6. Utilise the Computerised Maintenance Management System (CMMS) to input, track, and analyse maintenance and compliance data.
7. Procure parts and equipment required to support the department’s activities.
8. Assist in the preparation of audit documentation and respond to audit inquiries.
9. Assist in the development, review, and implementation of compliance-related policies and procedures.

Benefits & Opportunities:

• Option to buy 5 days of annual leave
• Contributory pension
• Annual bonus scheme
• Working pattern - Site based, 39hr working week, M-T 07:30 - 16:30, F 07:30 - 12:30

As a Portakabin Employee, you will also be able to access a range of dedicated health and wellbeing services, a chance to give back to your community with an annual volunteering day off, and fully funded professional qualifications! There is also a great opportunity for career progression within Portakabin.

Our Ideal Candidate:

• 5 GCSE’s Grades A-C or equivalent, including maths and English
• Completed a recognised mechanical or electrical apprenticeship to L3 NVQ (or equivalent qualification) or higher.
• HNC or engineering degree in mechanical or electrical discipline – desirable
• Health and Safety qualifications (e.g., IOSH or NEBOSH Certificate) – desirable
• Practical engineering ability
• Principles of mechanical and electrical work
• Administrative experience, ideally within maintenance or facilities management
• Knowledge of compliance and regulatory frameworks (e.g., health and safety, building regulations)
• Proficiency in creating, reviewing, and maintaining technical compliance documents.

Why Portakabin?

Portakabin employs more than 2,000 people across ten European countries with our head office and primary manufacturing facility located in York UK.

Portakabin innovates, develops, and delivers exceptional modular buildings for hire and sale, as well as supplying refurbished buildings and construction site accommodation. We deliver building solutions for organisations of any size, in sectors ranging from manufacturing, education and health to transport, utilities and construction.

Portakabin is an equal opportunities employer and is committed to the equal treatment of all current and prospective colleagues. We welcome applications from people of all backgrounds and perspectives and hire great people to build talented and diverse teams.

We are committed to making reasonable adjustments throughout the application, recruitment, and onboarding processes for candidates that require additional support and/or adjustments to be made. If you are having any difficulty applying, please contact our recruitment team on resourcing@portakabin.com