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Trainee Legal Secretary - Property (hybrid)
Anthony Collins Solicitors
Birmingham
Hybrid
GBP 40,000 - 60,000
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Job summary
An established industry player is seeking a Trainee Legal Secretary to join their Property secretarial team. This role offers a fantastic opportunity to develop your skills while providing essential support to lawyers and fee earners. You will engage in various tasks such as audio typing, managing files, and handling client communications. The firm emphasizes a commitment to confidentiality and excellence in service delivery. If you are motivated, detail-oriented, and eager to grow in a supportive environment, this position could be the perfect fit for you.
Qualifications
- Strong academic background with good GCSEs in English, Maths, and IT.
- Basic IT skills and eagerness to learn new systems.
Responsibilities
- Provide administrative support to the Property secretarial team.
- Manage diary and travel arrangements for fee earners.
Skills
Audio Typing
Attention to Detail
Communication Skills
Confidentiality
Flexibility
Education
GCSE in English
GCSE in Maths
GCSE in IT
Tools
Microsoft Word
Microsoft Outlook
Job description
As a trainee legal secretary, you will work closely with the Property secretarial team, assisting them in providing consistent and effective support to lawyers in their delivery to clients. You will also provide support to allocated fee earners, developing strong and efficient ways of working together as a team. The role will involve:
- Audio typing and the transcribing of letters, emails, attendance notes and reports as necessary.
- General administration including paper and electronic filing and opening, maintaining, closing and archiving files.
- Receiving telephone calls to the department, and making contact with clients and third parties as required.
- Property searches and Land Registry applications - full training will be provided.
- Consistently adhere to and improve upon the Secretarial Services Standards.
- Assisting with the collation of bills.
- Diary management of relevant fee earners as required.
- Organise travel and accommodation arrangements when appropriate.
- Any other reasonable duty as requested.
We are looking for the following skills/experience:
- A strong level of academic competence through good GCSE in English, Maths and IT.
- Excellent grammar, spelling and attention to detail.
- Basic IT skills in Microsoft Word and Microsoft Outlook and be eager and willing to develop skills in digital dictation packages and other IT systems such as presentation packages and document management systems.
- Confident and assured communication manner with the willingness to develop skills as required in telephone call handling.
- Commitment to keeping all matters confidential.
- Good motivation and flexibility to meet deadlines, including the possibility of working early, late or through the lunchtime period, with adequate notice.
Anthony Collins Solicitors is a specialist law firm with a clear purpose – to “improve lives, communities and society
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