Finance Assistant

Part time 25-28 hours per week (office based, flexible working hours)

Salary commensurate with experience

Company pension scheme

Free on-site parking

Life Assurance x2 salary

About us

ORB Group is a very well-respected branded merchandise agency based in Glasgow for close to 3 decades. We have an enviable client list which includes household brands like Tunnocks and Tennents Lager as well as other major businesses such as Arnold Clark, Scottish Power and high-profile organisations like The Royal Edinburgh Military Tattoo.

We specialise in designing, sourcing and delivery of branded merchandise, point of sale, employee workwear and corporate gifts for B2C and B2B brands. It is a busy, fast-moving environment where our account management team work closely with our production and finance functions to deliver a first-class service.

We have exciting ambitions for the next few years and need a team of committed hard-working professionals to work together to deliver on the vision.

Overview

We are seeking a detail-oriented and motivated Finance Assistant to join our small yet dynamic finance team. This is a fantastic opportunity for those looking to develop their skills in finance and accounting within a collaborative and varied environment.

The objective of the role is to complete all day-to-day processes within the Finance Systems (SAGE 50 and Promotional Office) to allow the timely and accurate reporting of quality management accounts and any necessary data analysis required to provide further detailed management information. All books and records should be maintained in line with necessary regulations.

Whilst performing the role, there will be a requirement to engage with all members of the ORB team across all departments and locations and most critically with external parties and our banking partners. The role will require working with the Sales Support and Sales Management teams based in Glasgow office and remotely.

Main Duties and responsibilities

1. Purchase Ledger
1. Full management of the purchase ledger including matching all purchase invoices (PI) to purchase orders (PO) and working with Client Services and sales support on any variances found.
2. Daily processing of all PI onto SAGE Purchase ledger with appropriate job and/or nominal coding ensuring all VAT is accurately recorded.
3. Completing new supplier forms and creation of new supplier accounts on SAGE.
4. Monthly supplier reconciliations / resolving queries with suppliers accurately.
5. Processing of DD invoices and monthly recurring entries.
6. Full management of the sales ledger - import all sales invoices to appropriate sales ledger customer account, ensuring all VAT appropriately charged. Email all sales invoices to customer.
7. Monthly Import of webstore customer sales invoices.
8. Daily processing of all receipts into SAGE from both current account and Trust Account matching to appropriate sales invoices outstanding.
9. Ensuring completion of new customer forms and creation of new customer accounts on SAGE.
10. Regular follow up with customers, providing statements, invoice copies and supporting documentation where required.
11. Credit control, chasing and escalating for payment.
12. Debt Review analysis – proactively prepare summary analysis of key balances outstanding from customers and ensure Key Account Manager is engaged & aware of potential concerns.
13. Daily monitoring of all bank accounts ensuring all receipts and payments are duly recorded into SAGE.
14. Bank – ensure all reconciliations are performed in SAGE by 2nd working day of the following month.
2. Other Responsibilities
1. Maintaining Fixed Asset Register and ensuring all depreciation is reflected into SAGE monthly.
2. Analysis of key P&L accounts – proactively prepare summary analysis of key variances or as requested by management.
3. Data analysis – providing summary reports of data processed as requested by Finance Officer.
4. Any other task required by Financial Controller and Finance Officer or other members of the Orb team. E.g. providing ad hoc information for tenders, account renewals, office management, management of mobile & landline contracts.

Educational and/or Professional Qualifications

·HND related to business management and/or finance would be preferred but not essential.

Experience

·Demonstrable Purchase and Sales Ledger experience gained in a similar environment.

·Expense Analysis experience.

·Experience of working within a team, and to deadlines, is essential.

Job Related Skills

•Strong skills in Excel, Word, PowerPoint and Outlook are essential.

•Experience of working with SAGE 50 is advantageous.

Personal Attributes

•Ability to work proactively and autonomously.

•Ability to be flexible and respond to changing demands, even when under pressure.

•Ability to work to deadlines.

•High standard of written English, attention to detail and high level of accuracy.

•Excellent communication and organisational skills.

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Finance and Sales
• Advertising Services