Project Manager

Main area Facilities Grade Band 7 Contract Permanent Hours Full time - 37.5 hours per week (08:00 – 16:30 Monday - Friday) Job ref 339-FD8484-CCC

Site Southmead Hospital Town Bristol Salary £46,148 - £52,809 per annum (FTE) or pro-rata for part time roles Salary period Yearly Closing 21/04/2025 23:59

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Job overview

The post-holder is a Project Manager for the Estates and Capital Projects team, particularly in relation to Building Fabric but would be expected to run projects of different disciplines for example M&E maintenance and new installations. The role will also include management of Stakeholders, Advisors, Consultants, Construction companies and others as required.

The postholder will undertake the following:

1. Provide ongoing advice to all members of the team in relation to their expertise such as building surveying, capital projects and mechanical and electrical installations.
2. Support the development of the Trust estate strategy and the Capital Plan.
3. Take responsibility for the delivery of a range of capital schemes from co-ordination, management and delivery of projects to ensure objectives are achieved in terms of specific performance, time, cost and quality.
4. Provide or procure specialist technical advice on the Trust Estate (building condition, future usage, lifespan) and work with the Estates maintenance team to develop ongoing building management strategies to ensure development of buildings is suitable, timely and efficient.

Main duties of the job

The postholder should have the following knowledge, training, experience and skills:

1. Qualified in a Project Management or Building related subject.
2. Working towards (RICS/MCIOB/APM or similar).
3. Preferably hold a HNC/D or Bachelor’s degree or equivalent in an appropriate Building/M&E subject.
4. Minimum of 2+ years’ experience in an Estates environment in either a project management role or a role with management experience of maintenance.
5. Preferably a holder of project and programme management qualifications or equivalent training/experience.
6. Use of recognised project management tools (MS Project).
7. Evidence of commitment to ongoing professional development.
8. Evidenced experience of developing and implementing Project Management Principles and programmes.
9. Evidenced experience of managing stakeholders, consultants and contractors.
10. An understanding of national policy in relation to health building standards (HBNs, HTMs, British Standards, BREEAM etc).
11. Good interpersonal, communication and negotiating skills and an ability to develop and maintain good and robust working relationships with a wide range of people from within the Trust, partners and external stakeholders.
12. Good budget management skills.
13. Able to work and deliver under pressure, working to tight deadlines, constantly changing and sometimes conflicting priorities.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed job description and main responsibilities

The remit of the postholder includes but is not limited to the following duties:

1. Support the Senior Project Manager in the development and management of capital projects within the estate and to provide the most practical, sustainable and economic solutions for design, construction, management, commissioning and maintenance of the development.
2. Responsible for financial management of projects ranging from £10k to £2m.
3. Play a supporting role in the development and implementation of the 5 year capital plan in support of the Trust estate strategy.
4. Provide specialist technical support and advice to the Sustainable Health and Capital planning team and also to the wider facilities Directorate, linking particularly with the estates maintenance department to ensure that capital projects provide suitable robust solutions which support the Trusts requirements in terms of suitability, strategy, sustainability and are deliverable to required time, cost and quality.

Programme and Project Management

1. Provide technical advice, in particular in relation to building related issues on all capital schemes to ensure the most practical and economic solutions for design, procurement, construction, sustainability, management, commissioning and maintenance of the development.
2. As project manager, deliver your allocated Projects to identified quality standards, timescales and within agreed budgets and using tried and testing project management systems and methodologies.
3. Input and where appropriate produce business cases to support project delivery including clear objectives and outcomes, areas of programme activity, criteria to evaluate success, timescales, risks and mitigating actions, and financial resource.
4. Ensure delivery of post project evaluations and benefits realisation programmes in accordance with benefits and timescales set out in business cases.
5. Ensure that public, service user and carer involvement is maximised at all stages of projects and establish and maintain effective partnership working with all key stakeholders including health agencies and local councils.
6. Where requested participate in relevant external working groups to provide project advice, expertise and support and sharing best practice across external organisations.

Financial and Physical Resources

1. Management of contracts, specifications for tenders and awarding of new contracts.
2. Manage a devolved budget for own area of work to ensure best value for money, including signing off invoices, monitoring expenditure and providing budgetary reports. Actively monitor expenditure against budget and address problems at an early stage.
3. Ensure that project plans are underpinned by robust financial plans through budget planning and negotiation of appropriate contracts.

Leadership, Communication and Personal Development

1. Directly manage external professional advisors and project managers where assigned to the project or programme.
2. Establish clear and well targeted communication strategies across programmes and projects.
3. Commit to further learning and development to reach your full potential for the current role and future identified roles as part of your career path.

Key Working Relationships

1. Work and engage constructively with a wide range of internal and external stakeholders on a range of complex issues.
2. Build key relationships, manage stakeholders and maintain networks internally and externally to ensure the delivery of the project.
3. Communicate complex information and issues to a wide range of senior internal and external stakeholders.
4. Translate information into clear and appropriate formats, such as written documents or graphical representations to ensure understanding across a range of audiences.
5. Be expected to understand the enabler requirements for the programme, this would include consideration of IT as well as others such as workforce issues.

Person specification

Shortlisting Criteria

• Qualified or willing to work towards a qualification in engineering, construction or project management.
• Evidenced experience of managing multiple projects.
• Experience of working effectively as part of a multi-professional team, often involving complex, sensitive and contentious information.
• Good understanding of budget management and reporting. While the post does not require a financial qualification, the postholder must be confident and experienced in understanding and using financial information relating to the projects that they are managing.
• Experience of selecting, appointing and managing consultants on Capital Projects.
• Excellent interpersonal, communication and negotiating skills and an ability to develop and maintain good and robust working relationships with a wide range of people from within the Trust, partners and external stakeholders.
• Ability to work and deliver under pressure, working to tight deadlines, constantly changing and sometimes conflicting priorities.
• Positive outlook and an ability to turn resistance into positive action.
• HNC/D, Bachelor’s degree or equivalent qualification in an Estates, Construction or Engineering related subject.
• Project and Programme management qualifications or equivalent training/experience to post graduate level. Use of recognised project management tools. APM or Prince 2 qualified.

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.