Postgraduate Education Coordinator

Employer: University Hospitals of Derby and Burton NHS Foundation Trust

Employer type: NHS

Site: Royal Derby Hospital

Town: Derby

Salary: £29,970 - £36,483 pro rata pa

Salary period: Yearly

Closing: 14/04/2025 23:59

Interview date: 28/04/2025

Band 5

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff, you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust, we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme: To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meet the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

If you require support/adjustments with your application please contact the recruitment team on 01332 788466.

Join us and help make a real difference to our Trust.

Job overview

We have an exciting opportunity for a motivated individual to join our team within the medical education department, as a Postgraduate Education Coordinator.

The Postgraduate Education Co-Ordinator is a key member of the Medical Education Department and is responsible for the day-to-day operational running of the Postgraduate Administrative team and service.

The successful post holder will work closely with the medical education leadership team to ensure that the delivery of postgraduate medical education and training within the trust meets the General Medical Council (GMC) standards and contracted educational services with NHSE.

Extensive knowledge of medical grades and their training requirements is required, with in-depth understanding of postgraduate resident doctors training programmes.

You will work to develop the service and encourage others to be innovative and adaptable in their approach to change. You will implement improvement programmes consistent with service strategy and regional/national directives as applicable to medical staff.

There will be a financial budgetary responsibility in this role.

Main duties of the job

Your main duties will include line managing our administrative team across UHDB. You will have in-depth knowledge of postgraduate services and tasks, with experience in leading a team to support, motivate and develop a positive and productive work environment.

The role provides operational support to our clinical colleagues and services, working closely with the Postgraduate & GP Operational Manager and medical education leadership team, to assist in service development to achieve local and national targets.

You will plan and organise clinical placements and the annual appraisal and assessment process for resident doctors in training, to support their educational review and enable progression through their training programme.

Responsible for coordinating and facilitating medical education events, courses and meetings, and represent UHDB at both local and regional levels.

The post holder will lead on HR processes, including grievance and discipline, appraisal, recruitment, reviewing work performance and progress, and work allocation.

Working for our organisation

In return, we will offer:

• Development opportunities, both professional and leadership development.
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes.

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research-active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

• Leadership or Business Administration qualification or equivalent
• Experience working in a medical education administration role within a postgraduate team
• In-depth knowledge and understanding of postgraduate medical education, including medical grades
• Advanced level of IT literacy with experience of using a range of Postgraduate systems.
• Experienced line manager for an administration team

Experience and skills

• Excellent verbal and written communication and interpersonal skills
• Ability to work independently and as part of a wider team
• Exercise judgement and discretion when dealing with sensitive and highly confidential medical education information
• In-depth knowledge of GMC challenges/opportunities, national and local drivers, particularly those affecting doctors

Our Trust aims to provide the highest quality care to patients within Derbyshire and South East Staffordshire and we want the very best people to work with us.

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IMPORTANT INFORMATION

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.

At UHDB, we offer different ways to work flexibly to each and every one of our colleagues, many of whom already work flexibly at all sites of the Trust.

For our roles, we are open to discussing the possibility of part-time/ reduced hours/ compressed hours/ flexible start and finish times/ fixed/flexible shifts/annualised hours/ term time hours/ hybrid working – working partly in the trust/partly at home.

We can’t promise to give you exactly what you want, but we do promise to work with you to look at all the available options.

Most of our posts are subject to a DBS check, however having a criminal record will not necessarily bar you from obtaining a position. Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

All correspondence relating to your application will be sent to you via our trac.system account. Please ensure that you regularly check your emails; this includes junk/spam, as your security settings may not recognise the sender.

Anyone from outside of the UK (excluding from the Republic of Ireland) will need permission from UK Visas and Immigration (UKVI) to work in the UK and may also need entry clearance before travelling here.

UKVI is responsible for managing migration. To obtain a visa or entry clearance, you will need to meet certain requirements and demonstrate you have the right to work in the UK via:

• the points-based immigration system
• the EU settlement scheme
• eVisa

During the course of its employment activities, University Hospitals of Derby and Burton NHS Foundation Trust collects, stores and processes personal information about prospective, current and former staff.

Our Privacy Notice includes applicants, employees (and former employees), workers (including agency, casual, honorary and contracted staff), volunteers, trainees and those carrying out work experience – please refer to our Privacy Notice available on our Trust website: https://www.uhdb.nhs.uk/information-governance