Assistant Company Secretary (ICSA)

Taylor James Resourcing; London; On-site; GBP 46,000 - 55,000; Full time

Job description

Trainee Underwriting Assistant – Lloyd’s

We are looking for a Graduate Assistant Company Secretary, with 2 to 3 years experience to work for the Company Secretary of a global wealth and investment management company.

Responsibilities:

1. Provide support for the Company Secretary in all tasks.
2. Manage meetings and take minutes for subsidiary Board Company meetings.
3. Act as back-up/cover for the Company Secretary for all committee and Board meetings.
4. Support management of the share structure, option and deferral scheme.
5. Liaise for KYC requests and administer signature lists.
6. Manage Board meetings for subsidiary Companies, including meeting management and action lists.
7. Responsible for Audit & Risk Committee (“ARC”) and Senior Management & Certification Regime (“SM&CR”) Committee meetings.
8. Takes minutes/actions for Executive Committee, Strategic Executive Committee, and Strategic Management Committee meetings.
9. Maintain company and partnership records using Diligent software and internal databases/spreadsheets.
10. Prepare Board papers for all subsidiaries and any ad hoc Board and Committee meetings.
11. Create meeting packs for any meeting if required.
12. Perform administrative duties such as filing, responding to KYC requests, and maintaining Group signature lists.
13. Manage diary for setting up meetings for Boards, Committees, and the Partnership.

Person Specification:

1. Suitable experience/qualifications (degree level).
2. Excellent interpersonal and communication (written and oral) skills.
3. Highly organized with excellent administrative skills and ability to work to deadlines.
4. Self-starter who manages own projects without large amounts of supervision.
5. Able to write/take minutes and numerate.
6. Motivated team player and strong independent worker.
7. Able to deal appropriately with confidential information.
8. Advanced knowledge of Word, Excel, and PowerPoint; familiar with video conferencing applications (e.g., Zoom).
9. Experience of Diligent Entities (formerly Blueprint OneWorld) beneficial but not essential.
10. Strong time management skills.
11. Confidence in managing a Board meeting and liaising with the Chair.
12. Act in the spirit of the LLP's Core values and Code of business conduct.

Job Details:

Date: 29 Nov 2023
Sector: FINANCIAL MARKETS
Type: Permanent
Location: London
Salary: £46,000 - £55,000 per annum
Email: [e-mail]
Ref: db486134