Finance and Operational Administrator

Investigo Limited; Preston; On-site; GBP 60,000 - 80,000; Full time

Job description

I'm happy to partner with a fantastic client who is currently recruiting for a Finance and Operational Support Administrator on a permanent basis.

JOB TITLE: Finance and Operational Support Administrator

The role is a full-time office-based position on the outskirts of Preston with preferred working hours of 8.00am - 4:30pm.

Key Responsibilities:

• Photocopying, printing drawings, binding documents, typing/filing of contract info and maintaining site files.
• Assisting with the MitreFinch TMS system for construction site-based colleagues including collation of weekly spreadsheets.
• Monitoring Culverdocs portal ensuring site visit reports details/documents are reviewed/actioned/stored.
• Assist in preparation of tenders.
• Archiving - responsible for preparing documents to be archived and keeping archiving logs up to date.
• Answering the telephone and maintaining general office routines when required, including dealing with visitors and yard deliveries.
• Raising and issuing purchase orders to suppliers for the department, ensuring the timely delivery of all materials and services as requested by the Contracts Managers, Site Managers, and Site Supervisors. Chasing deliveries and monitoring supplier performance, seeking quotations, and challenging/driving down prices.
• Coordinating with the Contract Managers and Accounts department to set up new contracts, registering new sub-contractors and suppliers using the Framework vetting processes, ensuring all information is kept up to date.
• Assisting in maintaining job files and managing site contract documents including keeping track of construction drawings and their status, advising the Contract Managers accordingly. This may involve the use of Main Contractor information management portals on some sites.
• Issuing and collating monthly Business Briefs and following up responses.
• Keeping the HOC/RCM's and CM's informed of any significant issues that affect operations as they arise.

Skills and Experience:

• SAP B1 or similar accounts package.
• Experience in finance in construction, valuations, invoicing, purchase orders.
• Intermediate level of competency in MS Excel.
• Good communication skills, both written and verbal at all levels.
• Self-motivated and able to work as part of a team.
• Ability to work to tight deadlines and to cope with working under pressure.
• Good organisational and time-management skills.
• Strong attention to detail, proactive and able to use your initiative.
• Good customer service ethos.
• A demonstrable ability to establish and sustain good working relationships.
• Practical use of MS Office Suite at an intermediate level.