Temporary Receptionist/Administrator - LB/TRA/2003

B&M Waste Services Limited; London; On-site; GBP 60,000 - 80,000; Full time

Job description

Temporary Receptionist/Administrator - LB/TRA/2003

Location: London

Category: Admin / Clerical ›› Reception/Switchboard
Level: Experienced (Non-Manager)
Term: contract, 2 months
Weekly hours: 35.0
Salary: GBP 17.62 per hour (Inclusive of Holiday Pay)
Location: London Office - Fully Office Based
Term: Temporary - ASAP start date running up until end of May approx

This is an exciting opportunity for a Receptionist to join a religious organisation to work out of their London Office to provide a welcoming front of house service to visitors and tenants, along with a helpful, professional, and customer-focused administrative service to colleagues. They have a really diverse work culture and you do not have to be religious yourself.

Please only apply if you are immediately available and can cover the whole duration.

1. Provide professional central function services, including reception, mail distribution and franking, meeting room support, hotel and travel booking, courier services, data entry, and general administration.
2. First point of contact for clients and visitors, providing a warm welcome, issuing security passes, and coordinating deliveries and couriers to and from the office.
3. Monitor the general shared mailbox and reply or forward emails, as necessary. Respond to face-to-face enquiries, direct colleagues and visitors.
4. Operate the switchboard to ensure callers receive high-quality assistance and are signposted to appropriate departments or teams.
5. Offer a variety of customer-focused administrative services, such as preparing documents, recording cheques and processing donations, and updating mailing lists and databases.
6. Support meetings held by ensuring that all necessary actions are taken including room bookings, preparation of the meeting rooms and organisation of refreshments as requested.
7. Keeping the Reception and multi-functional space area clean and ensuring that refreshments are replenished as needed.
8. Comply with data protection legislation and related regulations.
9. Offer ad hoc support to the wider Team during peaks in their own areas of work.
10. Assist the Facilities function by ensuring that the Fire Emergency Evacuation Plan and Health and Safety procedures are properly implemented, liaising with contractors as necessary and supporting planned maintenance work.