Clerical Assistant/WPO

Location: Council Headquarters High Street Elgin Moray, IV30 1BX

Salary: £24,995.10 - £25,409.80 per year pro rata

Contract Type: Permanent

Position Type: Part Time

Hours: 14.5 hours per week

Job Description

To provide a secretarial, clerical, administrative service for Direct Services, Environmental Services. This post involves processing of personnel/payroll records, Sales Ledger, Purchase Ledger, computer use, processing of large volumes of paperwork on a weekly basis.

Direct Services is made up of the following services: Environmental Protection, Roads Maintenance, Transportation, and Consultancy.

Requirements

Intermediate to Advanced level of knowledge of Computer Systems.

General Administrative Duties.

The Individual

1. Experience of working in a multi-disciplined office using relevant technology and equipment e.g. photocopier, Email, Intra/Internet.
2. Experience of using a range of computer packages including Microsoft Office, Excel, Access, Publisher.
3. Working knowledge of financial processes.
4. 4 SQA Standard Grades or equivalent at level 3 or above including Arithmetic and English.
5. Intermediate level of IT skills – Microsoft Office Word and Excel.
6. Ability to meet deadlines with production at a high level of accuracy in work – attention to detail.
7. Well organised and able to act on own initiative as well as part of a team.
8. Willingness to gain knowledge, attend courses.
9. Self-confident and self-motivated.
10. Flexible in approach and open to different ways of working.
11. Effective communication skills both oral and written.
12. Accurate with figures.
13. Excellent customer care/people skills.
14. Working knowledge at Intermediate to Advanced level of Microsoft Office.
15. Ability to work as part of a small close-knit team.
16. Confident, efficient, and reliable.
17. Discreet and tactful.
18. Ability to relate well with all levels of staff.
19. Willingness to accept direction/delegation.
20. Appreciation, acceptance, and commitment to the importance of confidentiality.
21. Ability to work in a shared office.
22. Flexibility to meet the needs and demands of the service.
23. Ability to work in different offices depending on the needs of the service.

14.5 hours per week (Thursday - Friday)

Job share Post

Proposed Interview Date:

For Further information contact Susanne Greer, 01343 563085