Business Analyst - HR & Payroll Transformation

Gattaca Projects is currently seeking an experienced Business Analyst to join their team and support a major HR and Payroll transformation programme. This contract role focuses on analysing and mapping As-Is vs. To-Be processes, conducting impact assessments, and documenting requirements to ensure the transformation delivers tangible improvements across HR and Payroll functions. The successful candidate will act as a bridge between technical teams, business stakeholders, and external partners, leveraging Business Analysis and Business Architecture skills to drive seamless integration and effective process transformation.

Key Responsibilities:

HR & Payroll Process Optimisation:

1. Analyse and document current HR and Payroll processes and IT systems, identifying inefficiencies and areas for improvement
2. Conduct As-Is vs. To-Be process mapping to define future-state workflows and system interactions
3. Perform impact assessments of proposed process changes on stakeholders, systems, and compliance
4. Collaborate with HR, Payroll, and IT teams to design and embed new processes that align with best practices
5. Work closely with platform and product teams to ensure Agile delivery methodologies align with transformation objectives
6. Ensure clear communication and effective integration between IT and business teams

Requirements Gathering and Change Management:

1. Capture, define, and document business and system requirements for HR and Payroll transformation initiatives
2. Support teams in understanding and implementing process changes through well-documented requirements and user stories
3. Facilitate workshops with stakeholders to gather requirements and validate proposed solutions
4. Assist in defining test cases and validating solutions during system implementation and rollout
5. Ensure stakeholder alignment and effective change adoption by collaborating closely with HR, Payroll, IT, and external vendors

Value and Benefit Realisation:

1. Define and track key performance indicators (KPIs) to measure the success of process improvements
2. Assess the impact of implemented changes on efficiency, compliance, and employee experience
3. Provide insights and recommendations to maximise the return on investment for HR and Payroll transformation initiatives
4. Develop reports and presentations for senior stakeholders to communicate progress, risks, and benefits

Project Coordination and Leadership:

1. Act as a key liaison between HR, Payroll, IT, and third-party vendors to drive transformation initiatives
2. Support the coordination of design, scoping, and testing activities across multiple teams
3. Provide structured project updates and documentation to ensure alignment with broader business goals
4. Collaborate with finance teams to model the cost and resource implications of proposed changes

Job Requirements:

1. Proven experience in Business Analysis, particularly in HR and Payroll transformation projects
2. Strong expertise in process mapping, workflow optimisation, and impact assessment
3. Ability to translate business requirements into functional specifications for IT teams
4. Experience working across multiple stakeholders, including HR, Payroll, IT, and third-party vendors
5. Familiarity with HR and Payroll systems (e.g., Workday, SAP SuccessFactors, Oracle HCM, ADP, or similar)
6. Advanced stakeholder management skills, with the ability to engage both technical and non-technical teams
7. Strong project coordination capabilities, including the ability to lead initiatives without formal project management support
8. Ability to define success metrics and track the realisation of business benefits
9. Proficiency in creating executive-level presentations and strategic insights

Desirable Skills:

1. Familiarity with UK employment law, payroll compliance, and HR best practices
2. Experience with IT systems integration and third-party vendor management
3. Knowledge of data analytics and reporting tools for HR and Payroll functions
4. Exposure to Agile methodologies and tools such as JIRA and Confluence
5. Experience in IT governance, compliance, and security principles related to HR data