Administrative Assistant (Credit Control Department)

CLARKSON PLC; London; On-site; GBP 80,000 - 100,000; Full time

Job description

Job ID: 4592

Department: Dry Support

Category: Administration

Location: London, GB

Employment Type: Permanent

Company Overview

Offering a complete ecosystem of maritime services, including broking, finance, port services and research, Clarksons is at the heart of global shipping. Our unrivalled reach, expertise, and depth of experience, combined with leading research, enables us to partner with clients across every sector to meet the demands of the world’s rapidly evolving maritime, offshore, trade and energy markets. Building on our unique heritage and harnessing our insights to see further, faster, we work with our clients and communities to create strategies that have a positive impact on the industry and the world around us. Dedicated to excellence, it’s our people that drive success for our clients.

To understand more including day-to-day life at Clarksons, visit us at www.clarksons.com

Role Summary

The person in this role will provide support with fixture entries and create invoices/credit notes in our in-house system called GAIN for our Dry Cargo department, as required in accordance with Company procedures. The ideal candidate will have strong administrative experience, high attention to detail, be highly organised, able to communicate well with others and be a strong team player. You should also have strong numeracy skills and be willing to learn. Training will be provided on our processes and in-house systems.

What you’ll be doing

1. Check shipbroker recaps (contract) to ensure accurate fixture creation in GAIN.
2. Check owners/charterers invoices for accuracy prior to creating invoices in GAIN.
3. Assist with invoice reporting and queries / raising credit notes.
4. To consistently be aware of and meet deadlines.
5. Additional / ad hoc duties as required to meet the needs of the business.

What we’re looking for

We invite applications from candidates who can demonstrate:

1. Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
2. Relationship building, with excellent interpersonal skills and the ability to quickly build rapport;
3. Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
4. Resilience with the ability to persist and adapt;
5. Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
6. Professional integrity and a respect for company values.

Other requirements

1. Hardworking and reliable.
2. A high degree of numeracy is essential, as well as good attention to detail.
3. Highly organised and able to prioritise workload to meet tight deadlines.
4. Self-confident with good communication skills (both written and verbal).
5. Needs to be able to work well independently and within a small team (3).
6. Able to work well in a fast-paced and dynamic environment.
7. PC literate with proficient MS (Outlook, Word, and Excel) and a quick learner.