Personal Assistant to Chief Financial Officer

JOSEPH; Greater London; Hybrid; GBP 25,000 - 45,000

Job description

Personal Assistant to Chief Financial Officer

The PA to the CFO role is primarily focused on providing high-level personal administrative support to the CFO, ensuring seamless operations across all aspects of their professional responsibilities. Additionally, the role includes key receptionist duties and general office support, creating a well-organised and efficient environment for all employees.

Location: This role is based 4 days in JOSEPH head office, in Parson Green, London and 1 day working from home.

Key Responsibilities:

Personal Assistant (PA) Duties:

1. Serve as the primary point of contact between the CFO and internal teams, external stakeholders, and associates.
2. Manage the CFO’s calendar, including scheduling internal and external meetings and ensuring they are well-prepared.
3. Organise meetings for the leadership team, ensuring logistics and materials are in place.
4. Take minutes during meetings involving the CFO and provide follow-up on action items.
5. Create and prepare presentation decks, including coordinating slide content and ensuring brand consistency.
6. Review and compare contracts and agreements.
7. Organise, print, and archive key documents.
8. Manage the CFO’s travel arrangements and assist other departments with their travel needs.

Receptionist and Office Support Duties:

1. Greet and direct visitors to the appropriate personnel, ensuring they feel welcome and well-cared for.
2. Oversee the reception area, ensuring a professional and inviting environment.
3. Maintain meeting rooms, kitchens, and communal areas, ensuring they are tidy and well-stocked.
4. Handle general inquiries from employees, visitors, and external parties, and resolve any issues that arise.
5. Arrange taxis, couriers, and other logistics for employees and visitors.
6. Manage incoming and outgoing mail, deliveries, and packages.
7. Coordinate the ordering and distribution of office supplies, ensuring stock levels are maintained.
8. Oversee the booking and management of meeting rooms, ensuring effective scheduling.
9. Track and reconcile office expenses, including credit card statements and cash receipts.

Additional Departmental Support:

1. Assist the Retail department with store orders and store send-outs, as well as fulfilling requests from Retail Area Managers or Store Managers.
2. Support the HR team with the J Community calendar and organising events, ensuring smooth execution, including setup, pack-down, and any event-related ordering.

Knowledge, Skills, and Abilities:

1. Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
2. Able to work proactively and use initiative to solve problems.
3. Highly dependable with a strong work ethic.
4. Excellent organisational and multitasking skills, able to prioritise effectively.
5. Strong negotiation and budgeting abilities.
6. Excellent verbal and written communication skills.
7. Friendly and personable, with a passion for helping others and providing outstanding service.
8. Professional demeanour, and customer-focused attitude.
9. Discreet, with the ability to maintain confidentiality at all times.
10. Strong customer service orientation and a positive approach to office administration.

JOSEPH Values

1. Uncompromising: We are driven by our ambitious expectations — good enough isn’t good enough. We understand that in order to compete and win in this category we must put our best foot forward, each and every time.
2. Integrity: How we treat our staff, make our product and the role we play in the industry and the world is underpinned by an unwavering integrity. We do the right thing, even when it’s not the easy thing. We never cut corners or sacrifice on our quality or our principles.
3. Attention to Detail: Thought, care and a great attention to detail goes into everything we do. It’s the only way we will consistently delight our customers.
4. Restless: Born from the mind and spirit of a pioneer, we are curious, entrepreneurial and always looking for new ways to push our brand, our business and our customer experience forward.

We are committed to building a diverse and inclusive workforce. We encourage candidates from all backgrounds, experiences, and perspectives to apply. Our recruitment process is designed to be fair, equitable, and accessible to all individuals, ensuring that we attract top talent from diverse communities. We strive to create an environment where everyone feels respected, valued, and empowered to succeed. If you require any adjustments during the application process or need support, please don't hesitate to reach out.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Retail