HR Co-ordinator

F1 is looking for a HR Coordinator to join our team in Biggin Hill. The Coordinator will be working closely with your HR Business Partner and HR Advisor, providing a high level of HR admin support, together with appropriate guidance, advice and support to managers and staff in your designated business areas.

Main Duties & Responsibilities:

• Act as first point of contact for all HR queries.
• Maintain HR Tracker for accurate monthly statistics, including turnover, average time to hire, etc.
• Contribute to HR projects, including updating policies and procedures and improving HR systems.
• Input data into HR Information System and ensure it remains up to date with any changes. Assist with processing departmental paperwork as required.
• File departmental paperwork on a regular basis.
• Diarise fixed term contract end dates 6 weeks in advance and confirm if the contract will be renewed.
• Administer Maternity, Paternity, Shared Parental leave process.
• Provide support to other team members during busy periods or absence.
• Proactively maintain procedures for your own area of responsibility.

Welfare

• Receive phone calls from staff, log and email managers advising of the employee’s sickness absence.
• Carry out welfare meetings, provide support, take notes, and follow up where appropriate.

Manage New Starter Process

• Raise new starter forms.
• Draft contracts of employment and send with new starter pack.
• Follow extensive new starter procedures.
• Ensure all paperwork is given to payroll.
• Ensure all new starter paperwork is received/chased where appropriate.
• Send out new starter boxes.
• Input all relevant information into our HR System, Workday.

Leavers Process

• Write and confirm acceptance of resignation.
• Raise Leavers Form and New Employment Form.
• Calculate leaver’s entitlements for payroll.
• Ensure payroll is advised in a timely manner.
• Archive leaver files on a quarterly basis.

Performance Management

• Diarise probationary reviews with managers and BP’s and ensure they are completed in a timely manner.
• Write and confirm completion/extension with employee and advise of benefits where appropriate.
• Log any disciplinary sanctions on HR Information System and remove once expired.

About You

• A Levels or equivalent.
• CIPD level 3.
• Previous experience as a HR Coordinator / Administrator.
• Proven experience using a HR IS.
• Proven administration experience in a busy, fast-paced role.
• Basic HR knowledge.
• High attention to detail.
• Ability to multi-task.
• Excellent communication skills.
• Professional.
• Confidential.
• Ability to work in a team.

Division: Corporate