Finance Administrator

Karla Otto is a renowned public relations and communications agency with offices across 14 locations in the UK, EMEA, US, and Asia. Established in 1982 by Karla Otto herself, the agency has since grown to become a global leader in luxury brand PR and events.

With offices in major fashion capitals such as Milan, London, New York, and Los Angeles, Karla Otto represents some of the most prestigious fashion, beauty, and lifestyle brands in the industry.

To help support our future growth as an agency, we are looking for a Finance Administrator to join our team based in our London office.

Key Responsibilities

• Consolidation of Staff Expenses; processing monthly expenses, following up on overdue expenses and organising refunds to staff members for out-of-pocket expenses.
• Main point of contact for employees concerning Expenses.
• Credit card expenses reconciliation.
• Billing expenses invoices to clients.
• Assists in controlling expenses by receiving, processing, verifying, and reconciling invoices.
• Assist with Accounts payable and Bank reconciliation.
• Maintains files and documentation thoroughly and accurately, following company policy and accepted accounting practices.
• Undertakes general clerical duties such as correspondence, photocopying, and filing.
• Assist at the month-end close.

Key Attributes

• Part-qualified or finance-related studies are a plus. (AAT / Equivalent)
• PR / Advertising experience preferred.
• Ability to take ownership of projects without supervision.
• Extremely well-organised, methodical, and efficient, with the ability to use their initiative.
• Excellent attention to detail. Confidence in dealing with all levels within the business.
• Ability to work under pressure to meet deadlines.
• Accomplishes tasks accurately and thoroughly with strong follow-up skills.
• Professional and articulate, with excellent communication skills.
• Strong computer skills, including Outlook, Excel, and PowerPoint.
• Ability to be flexible in approach.

Karla Otto embraces and celebrates diversity, inclusivity, and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. Karla Otto provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression.

We aspire to have a diverse and inclusive workplace and strongly encourage qualified applicants from a wide range of backgrounds to apply and join our team!