Executive Assistant to SVP, Head of Investor Relations

ENGINEERINGUK; London; Hybrid; GBP 35,000 - 55,000; Full time

Job description

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Executive Assistant to SVP, Head of Investor Relations

Sector: Administration and Secretarial
Role: Assistant
Contract Type: Permanent
Hours: Full Time
Site Name: UK - London - New Oxford Street
Posted Date: Mar 27 2025

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Executive Assistant (EA) to SVP, Head of Investor Relations (IR)

The EA to the SVP, Head of IR is a critical and highly important role, who will be an ambassador and close partner to SVP IR. The successful candidate will need high EQ and be able to demonstrate a proven track record of building strong relationships. The role will include:

• Providing high-level administrative support, ensuring the efficient operation of the SVP IR.
• Coordinating schedules, and facilitating the smooth execution of both day-to-day activities and strategic initiatives.
• Acting as a key liaison between the SVP and internal/external stakeholders, promoting effective communication.

In this role you will...

• Manage and maintain calendar, schedule meetings, appointments, and book travel arrangements for SVP IR.
• Handle, sort and prioritize incoming emails, prepare folders with meeting pre-reads.
• Coordinate team meeting organization, arrange venue and logistics.
• Assist in the planning, coordination, and execution of roadshows and other shareholder events as required.
• Oversee and coordinate administrative tasks, such as expense reports, invoices, and purchase orders.
• Liaise with other administrative staff and departments to ensure seamless operations.
• Build and maintain positive relationships with key stakeholders.
• Facilitate effective communication and collaboration across departments and teams.
• Help with ad hoc activities such as document formatting as required.
• Draft professional emails on behalf of the SVP, IR.
• Welcome and pick up investors and other visitors to GSK house, offer them refreshments etc.
• Cover CFO EA when CFO's EA is on holiday.

Why you?

Basic Qualifications & Skills:

We are looking for professionals with these required skills to achieve our goals:

• Proven experience as an EA or in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team, with a proactive and flexible approach.
• Positive and proactive working style.

Preferred Qualifications & Skills:

Please note the following skills are not necessary, just preferred, if you do not have them, please still apply:

• Experience as an EA in a finance setting.

Closing Date for Applications - Wednesday 10th April 2025 (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert.

When applying for this role, please use the 'cover letter' of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people over the next 10 years. R&D is committed to discovering and delivering transformational vaccines and medicines to prevent and change the course of disease.

We are revolutionising the way we do R&D. We're uniting science, technology and talent to get ahead of disease together.

Why GSK?

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.