HR Administrator (FTC to Dec 2025)

We have an exciting opportunity to join our Human Resources team as a HR Administrator on a Fixed Term Contract, supporting our HR Information System (HRIS) Project until December 2025.

The role

As a HR Administrator you will be responsible for delivering proactive and efficient HR administration and data processing in support of the HR team, across the employee lifecycle.

The team

The HR Admin team sits within HR Operations and provides vital support to teams within the HR division, and works closely with in-house departments such as Payroll, Pensions, Finance and external provider companies, too. The work done by the team covers the whole employee lifecycle - from preparing contracts for people joining Penguin Random House, to processing leaver information.

The duties of the role will be split into four key areas, and responsibilities will include:

HRIS Project Support

1. Supporting and providing feedback on HRIS during the testing stage
2. Creating step by step training documentation in support of the wider HR team ready for implementation stage
3. Project aftercare: continuously feeding back and ensuring stakeholder needs are being met by the system.

Data Integrity and People Analytics

1. Ensuring that all information contained within our HR systems is accurate and can be relied upon
2. Running scheduled reports and ad-hoc reports as required
3. Supporting with analysis of data for colleagues and stakeholders across the HR function

Administration

1. Creating new joiner contracts and setting up new joiners on all relevant internal systems in advance of a start date
2. Processing any employee changes on our systems and generating letters in support of those changes (for example salary changes, promotions, maternity or adoption leave)
3. Managing the monthly benefits processes

Liaison with employees

1. Acting as the first point of contact with employees for certain matters (for example name changes and benefit queries)
2. Interacting with employees to answer questions and investigate issues as relevant and as requested by the HR generalist team
3. Supporting the HR generalists with the delivery of the company induction process

What you’ll bring

Essential criteria:

We’re looking for someone who has a professional and friendly attitude, and who can build positive and proactive relationships with key stakeholders within the HR and Payroll teams, as well as with employees. To be successful, you’ll need:

1. Excellent communication and interpersonal skills, both verbal and written with a good customer focus.
2. Attention to detail - able to work at pace with ‘right first time’ accuracy.
3. A track record of working to deadlines with the ability to prioritise workload.
4. To be able to work independently and on your own initiative within specified guidelines or processes.
5. To be comfortable learning, working with and adapting to IT systems.

Preferred criteria:

1. Previous experience within a HR or Payroll environment and working with HRIS projects are desirable but not essential as we will provide all the necessary training.

Application instructions

Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Sunday 19^th January.

1. Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.
2. Please note we are looking for someone to join the team as soon as possible, but we are also happy to accommodate a reasonable notice period for the right candidate.
3. We anticipate a two-stage interview process which may include a virtual first-stage interview and in-person second stage interview. We are happy to discuss this further with you throughout the recruitment process.

Salary: £27,500 plus benefits.