Clinical Admin Team Leader (Anaesthetics) (PDF, 184.4KB)

Frimley Health NHS Foundation Trust

About

Frimley Health NHS Foundation Trust provides NHS hospital services for around 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire.

We brought together Heatherwood and Wexham Park Hospitals NHS Foundation Trust and Frimley Park Hospital NHS Foundation Trust to create Frimley Health NHS Foundation Trust on 1 October 2014.

Our aim is simple. We want to provide the highest quality healthcare possible to you.

As well as delivering excellent general hospital services to local people, we provide specialist heart attack, vascular, stroke, spinal, cystic fibrosis and plastic surgery services across a much wider area.

We have three main hospitals - Frimley Park in Frimley near Camberley, Heatherwood in Ascot and Wexham Park near Slough. Sometimes it’s easier for you if we come closer to home so we run outpatient clinics and diagnostic services from Aldershot, Farnham, Fleet, Windsor, Maidenhead, Bracknell and Chalfont St Peter.

Our three core values, and the behaviours that support them, guide everything we do and set out what we expect of our staff in the way they treat patients, visitors, service users and each other. So whether you use our services or are just visiting you can expect us to be Committed to Excellence, Working Together and Facing the Future.

We are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern.

We are also proud to host the Defence Medical Group South East at Frimley Park with military surgical, medical and nursing personnel working alongside the hospital's NHS staff providing care to patients in all specialties.

We have strong links to our communities through our 24,000 foundation trust members representing patients, partners and staff, making sure we stay connected to what is important to you.

Key details

Location

Site: Frimley
Address: Portsmouth Road
Town: Frimley
Postcode: GU16 7UJ
Major / Minor Region: Surrey

Contract type & working pattern

Contract: Permanent
Hours: Part time - 26 hours per week

Salary

Salary: £27,857 - £30,570 per annum INCL HCA
Salary period: Yearly
Grade: Band 4

Specialty

Main area: Anaesthetics

Job overview

· To provide an administrative service to the Department.

· To plan and organise own work schedule with the use of appropriate planning aids, demonstrating good time management and ensure anticipated difficulties in meeting deadlines are promptly reported.

· Deal with Consultants requests for actioning urgent correspondence, medico-legal reports and any other appropriate adhoc correspondence requested in line with the Trust's policies and procedures.

· To obtain and organise information in support of own work activities, maintain confidentiality in accordance with organisation procedures.

· To provide administrative support to all meetings. This will include the preparation and distribution of agendas, taking and distributing minutes and other documents for meetings, arranging venues, refreshments etc.

· Take minutes as required ensuring they are accurate and actioned in a timely manner.

· Answer queries from colleagues, GP’s and patients in a timely and professional manner.

· To ensure that secure systems are in place for the storage of all resources including computerised information.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Detailed job description and main responsibilities

Directorate/Departmental Specific Duties for role:

· Deputise for the Workforce Coordinator where appropriate and provide cover for leave.

Person specification

Qualifications

Essential criteria

• GCSE English and Maths pass or equivalent
• ECDL or equivalent
• MS Word for Windows
• Experience of working in an office environment
• NVQ Level 3 Administration or equivalent practical knowledge

Experience

Essential criteria

• Competent with current software programmes (i.e. MS Word, Excel, PowerPoint)
• Experience of taking and recording meeting minutes
• Be able to work in a busy environment and remain calm under pressure.
• Experience of working within a team environment

Desirable criteria

• Working in the NHS either in a hospital/private practice/GP setting
• Provide general non-clinical advice

Skills & Knowledge

Essential criteria

• Able to observe patient confidentiality
• Behave in an ethical and professional manner

Special Requirements

Essential criteria

• Able to observe patient confidentiality
• Behave in an ethical and professional manner
• Aware of own strengths and limitations
• Flexible, adaptable and ability to manage change
• Good attendance record
• Willingness and ability to comply with the Trust’s corporate image policy
• Reliable

Further details / informal visits contact

Name: Steven Tapp
Job title: Deputy Operations Manager
Email address: [email protected]
Telephone number: 07775561293