Special Event Project Manager

Job Title - Senior Project Manager Events

Location - Marlow

Contract - 12 months

JOB SUMMARY

The Senior Project Manager Events is responsible for the end-to-end event planning and project management support including (not exhaustive) functional and external events such as Yearly All Hands, Aesthetic Diversity Summit, Science of Aging Symposium and Skincare R&D Summit and as well project management for Culture, Capabilities and Onboarding initiatives.

This person will be responsible for guiding the process of thoughtfully planning and executing meaningful, engaging events and ensuring each team member contributes at a high level and meets established goals. This person will set a clear expectation of each engagement and drive outcomes to ensure successful execution of both internal and external meetings.

KEY DUTIES AND RESPONSIBILITIES

1. Co-ordination with creative agencies for logistics for the Science of Aging events
2. Agency SLA management and RFPs when appropriate
3. Maintaining and reconciling event budgets
4. Management of multiple agencies involved in all aspects of the projects; conducting reviews to maintain alignment on projects and ensuring costs are contained
5. Plan, coordinate and keep contents to ensure focused meeting cadences and outcomes.
6. Management of process for all event materials
7. Creation of communication plans for all meetings and events
8. Working closely with Business Technology and Digital team to maintain/enhance virtual event processes
9. PO, invoice, payments management for all events
10. Creative management and content creation for functional teams presentations
11. SharePoint ownership for process improvement and content enhancing
12. Business Processes building and continuous improvements for event planning
13. Continuous improvement and project coordination support for large scale projects undertaken and led by Director Strategic Planning & Projects & Chief of Staff (i.e Onboarding, Culture, SharePoint).

ESSENTIAL EXPERIENCE, SKILLS AND COMPETENCIES (Including licenses, credentials)

1. Bachelor’s degree in business, Life Science or Project Management
2. Broad understanding of the pharmaceutical business and strong project management/project planning experience on global projects
3. Must have extensive experience conceiving, creating, and delivering business presentations to senior management and cross functional teams
4. Ability to work in a fast-paced, dynamic, evolving environment with previous experience in the pharmaceutical industry
5. Outstanding organization skills with close attention to detail
6. Highly professional and Proven Learning Agility
7. Ability to work well under pressure
8. Expert technology skills (e.g., MS Office software, SharePoint Skills) especially Smartsheet
9. Professional experience 7+ years of event/conference management experience
10. Knowledge/experience of regulated/high compliance sector

Seniority level

Associate

Employment type

Contract

Job function

Management, Strategy/Planning, and Project Management

Industries

Pharmaceutical Manufacturing, Retail Pharmacies, and Medical Equipment Manufacturing