Conflict & Compliance Manager - UK

DeSimone Consulting Engineering; London; On-site; GBP 45,000 - 60,000; Full time

Job description

Position Summary: The Conflict & Compliance Support the Operations team with project intake in compliance with DeSimone’s corporate risk and conflict of interest procedures. Oversee the Integrated Management System (IMS), ensuring certification to UK ISO Standards (9001, 45001, 14001).

I. Role Specific Responsibilities

Conflict of Interest

• Obtain and validate the conflict check requirements to properly evaluate the conflict check (lateral candidate, potential client, litigation, arbitration, forensics, adverse party, etc.).
• Communicate conflict check results, follow up on any missing information needed.
• Generate project location and project reports, analyze for potential conflicts.
• Update data in the project record and conflicts folders, ensuring project data integrity.
• Conduct corporate research using internal and external information resources to confirm the accuracy of the information (case, project location, corporate entities, etc.).
• Analyze and reply to responses concerning any potential or actual conflict.
• Re-run conflict checks as projects progress and additional parties become involved.
• File and maintain complete records of conflict check criteria, correspondence, results.
• Maintain dashboard for conflict check status tracking.
• Protect and maintain sensitive, confidential, privileged, financial, and/or proprietary information.

ISO Integrated Management System (IMS)

• Coordinate with external consultants and internal departments regarding IMS processes, procedures and audits, to maintain and expand ISO IMS certification in the UK.
• Identifying risks and areas for improvement, facilitate root cause analysis to resolve problems, work with stakeholders to ensure corrective actions and preventive measures are tracked and implemented.
• Prepare and/or update Standard Operating Procedures and other IMS documents to improve existing procedures and standardized forms.
• Update and maintain the ISO compliance software and associated documentation, auditing, and reporting.
• Conduct regular internal audits to assess the effectiveness of existing policies and processes to ensure compliance to applicable Standards.
• Report on the progress (KPIs) toward the Company’s IMS objectives.
• Recommend measures to improve the IMS.
• Develop and deliver training programs to promote awareness and educate teammates on the IMS, its processes, and their role/responsibility in the IMS.
• Stay updated on relevant regulations, standards, and industry best practices to ensure the IMS remains current.

General

• Ensures accuracy and precision with a very high level of attention to detail.
• Has the ability to problem-solve using critical thinking and analytical skills.
• Is familiar with legal terminology used for common business structures.
• Willingness to travel as required, including to UK office sites for audits.

II. Communications Skills

• Effectively communicates, both verbally and written, to ensure clear and efficient interactions with all parties including external stakeholders, teammates and management.
• Understands the importance of building the client and business relationship.
• Interactions with external stakeholders are professional and respectful.
• Provides accurate and valuable input to teammates and management to maintain and cultivate external stakeholder and client relationships.
• Demonstrate professionalism and customer service orientation.
• Has the ability to run a meeting in a professional, effective manner by observing more experienced teammates and participating as appropriate.
• Has the ability to deliver presentations in a seamless, organized, professional manner.
• Provides information and feedback, both positive and negative, to teammates and clients in a person-centric, fact-based, professional manner.

III. Teamwork and Leadership

• Understands and complies with the company values and culture code.
• Demonstrates commitment to project goals and applies extra effort when necessary.
• Manages workload and prioritizes effectively to ensure work is completed and deadlines are achieved.
• Develops and maintains positive and professional teammate relationships across disciplines and teams.
• Maintains a positive, can-do attitude and constructive approach to projects and teamwork.
• Actively contributes in a positive manner to the internal office and project teams.
• Fosters a positive and inclusive organizational culture, emphasizing teamwork, accountability and professional development.
• Receives training, guidance and direction in a positive manner.
• Asks questions as required to ensure the brief is accurately understood.
• Takes responsibility for own personal and professional development, seeking methods to enhance skills and knowledge.
• Seeks and receives constructive feedback in a positive and professional manner.
• Has the ability to work independently and as part of a team.

V. Internal Operations

• Complies with business requirements such as completion of timesheets, correct utilization of project codes, completion of required training, etc.
• Complies with Health, Safety and Environmental requirements, as applicable.
• Seeks guidance from teammates or management where necessary.
• Work with other teams across Shared Services, to ensure business goals and objectives are achieved.
• Provide support to technical teams to meet business development goals and revenue generation.

Minimum Qualifications:

• Minimum 3 A-Levels or an equivalent qualification.
• Maintain and develop computer literacy skills; including specialist software, Microsoft Office and Teams.
• Proficiency with conflicts databases is preferable.
• Experience in IMS certification and IMS related training preferable.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

This position is classified as salaried, exempt. The hiring salary range for this role is anticipated to be 45,000 - 60,000 GBP dependent upon experience and qualifications.

At DeSimone, we believe in transparency when it comes to salary and hourly rates for our job postings. Our pay range represents the range of salaries or hourly rates that we think, in good faith, we might be willing to pay, for the posted job in the specified location(s).

For this particular position, we expect to hire near the middle of the range. To be considered for this role, we are looking for candidates with demonstrated experience in the compliance of corporate risk and conflict of interest procedures.

We understand that there may be rare and exceptional circumstances where an external candidate has experience, credentials, or expertise that far exceed those required or expected for the position. In these cases, we may consider paying a salary or rate near the higher end of the range.

We appreciate your interest in DeSimone and look forward to reviewing your application.

DeSimone is an equal employment opportunity (EEO) employer.

Why Work at DeSimone?

At DeSimone, you’ll be part of a firm renowned for delivering high-quality structural engineering, façade consulting, structural detailing, and forensic services to clients around the globe. From iconic skyscrapers to innovative, cutting-edge designs, we provide exceptional engineering solutions for buildings of all types. Founded in 1969 in New York City, DeSimone has grown into a globally recognized firm with offices across the Americas, Europe, Asia, and the Middle East. With over 13,000 projects in 45 states and 60 countries, our impressive portfolio reflects our dedication to creating superlative structures that redefine skylines worldwide.

Working at DeSimone means being involved in some of the most iconic and tallest buildings and projects in the world — we are known for pushing the boundaries of design and innovation. Whether it’s utilizing cutting-edge technology, employing creative problem-solving, or providing highly efficient, process-driven solutions, our team constantly seeks new ways to redefine what’s possible in the structural engineering industry.

Our firm thrives on a collaborative, open-office environment where communication and responsiveness are key to delivering exceptional service. At DeSimone, we not only value your technical expertise but also the culture you contribute to. We maintain a commitment to fostering a diverse and inclusive environment, where every team member has the opportunity to grow and contribute to the success of the firm.

We offer a competitive salary and a comprehensive benefits package, including Private Medical, Dental, and Vision insurance, pension, wellness and tuition reimbursement, paid parental leave, and more!

DeSimone also takes pride in giving back to the community through volunteering opportunities and initiatives, which reflect our core values of service and responsibility. Our successful Summer Intern Program allows aspiring engineers to gain hands-on experience, while our strong university relationships, college events, guest speakers, and community engagement ensure that we continue to inspire and nurture the next generation of talent.

As a consistently ranked firm on Engineering News Record’s Top 500 Design Firms list, USA Today's Top Workplaces of 2024, we invite you to be part of our exceptional team. If you're passionate about creating lasting impact, thrive in a collaborative environment, and want to be part of an organization that values your growth, DeSimone is the place for you.

Join us and help build the future while working in a culture that inspires innovation, recognizes achievement, and is committed to excellence every step of the way!