Executive Business Administrator, Legal + Corporate Affairs

GitLab Inc.; United Kingdom; Remote; GBP 60,000 - 80,000

Job description

Executive Business Administrator, Legal + Corporate Affairs

Remote, Europe

GitLab is an open core software company that develops the most comprehensive AI-powered DevSecOps Platform, used by more than 100,000 organizations. Our mission is to enable everyone to contribute to and co-create the software that powers our world. When everyone can contribute, consumers become contributors, significantly accelerating the rate of human progress. This mission is integral to our culture, influencing how we hire, build products, and lead our industry. We make this possible at GitLab by running our operations on our product and staying aligned with our values.

This role is 100% remote and will be located in the United Kingdom, Ireland, Germany, or Netherlands.

An overview of this role

We are seeking a strategic and proactive Executive Business Administrator (EBA) to support our Legal and Corporate Affairs team. Executive Business Administrators at GitLab toggle seamlessly between various systems including Google Workspace, Slack, Zoom, Navan, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues.

EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive’s needs. They are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment.

What you'll do

• Support and work closely with VP of Corporate Development, VP of Legal, Privacy + IP, Sr. Director of Legal, Employment and the Sr. Director of Legal, Risk Management and Dispute Resolution.
• Own and proactively manage a complex, changing, high-volume calendar across multiple time zones and travel schedules.
• Make recommendations for the Executive in regard to their time management, prioritization, delegation, and organization.
• Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas, and other travel documentation. Accompanying the Executive when necessary.
• Plan events such as team off-sites, team building activities, and company kick-offs as needed.
• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires.
• Compile receipts to submit timely and accurate expense reports on a monthly basis.
• Provide coverage for other EBAs.
• Run and lead special projects upon request.
• Must be able to work flexible hours to support international business meetings, and some travel is required in most roles.
• Other duties as assigned in support of the business (ad hoc tasks).
• Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie.

What you'll bring

• Previous administrative experience supporting Legal and Corporate Affairs leaders in a dynamic, fast-paced environment.
• Bachelor’s Degree preferred. High school diploma or general education degree (GED) required.
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks “win-win” solutions; energized by challenges with superb attention to detail.
• Extensive technical skills with Google Workspace, Zoom, Slack, and Navan among other tools and processes such as purchase orders.
• Demonstrated leadership mindset in prior roles—ability to influence culture/environment around them.
• Proven leadership skills and demonstrates “one team” mindset; able to partner with other EBAs and work well across GitLab.
• Experience with event planning and coordination to include support for large meetings, off-sites, and company events.
• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment.
• Approachable and effective communicator across various communication channels and with all levels of the organization.
• Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor).
• Experience in a start-up environment preferred.
• Experience working remotely preferred.
• A passion for GitLab, and ability to learn and use GitLab.

Country Hiring Guidelines: GitLab hires new team members in countries around the world. All of our roles are remote; however, some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

GitLab is proud to be an equal opportunity workplace and is an affirmative action employer. GitLab’s policies and practices relating to recruitment, employment, career development and advancement, promotion, and retirement are based solely on merit, regardless of race, color, religion, ancestry, sex (including pregnancy, lactation, sexual orientation, gender identity, or gender expression), national origin, age, citizenship, marital status, mental or physical disability, genetic information (including family medical history), discharge status from the military, protected veteran status (which includes disabled veterans, recently separated veterans, active duty wartime or campaign badge veterans, and Armed Forces service medal veterans), or any other basis protected by law. GitLab will not tolerate discrimination or harassment based on any of these characteristics.

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