MTC / WTN Education Coordinator and Admin Team Leader

MTC / WTN Education Coordinator and Admin Team Leader

Main area Administrative & Clerical Grade Band 5 Contract Fixed term: 6 months (Secondment will be considered) Hours Part time - 22.5 hours per week Job ref 188-AC050325

Site Southampton General Hospital Town Southampton Salary £29,970 - £36,483 per annum pro rata Closing 24/03/2025 23:59 Interview date 09/04/2025

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

Due to maternity leave of the existing post holder the Major Trauma Centre (MTC) has an exciting opportunity to recruit a part time / fixed term Major Trauma Education coordinator and admin team leader. Secondment will be considered with the existing line managers agreement.

This role is pivotal in coordinating and organising the varied Major Trauma Education, including, but not limited to; UHS Advanced Trauma Life Support (ATLS), Wessex Trauma Network (WTN) European Trauma Course (ETC), numerous WTN paediatric education events. The successful candidate will work closely with the course directors, the Education leads, the MTC and WTN senior leadership teams, with the wider MTC and WTN leads and the MTC office at UHS. The successful candidate will need to possess excellent communication, interpersonal and organisation skills and be IT literate on all MS office systems. The ability to work independently, bring personal motivation, energy and a desire for success to the position is essential.

This role also offers support to the WTN / MTC administrator.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Detailed job description and main responsibilities

The successful candidate will work with the course directors and the MTC manager to deliver the Major Trauma education programme. The role involves booking candidates, faculty staff, rooms, equipment and organising catering to ensure the courses run smoothly. Undertaking stock management and ensuring consumables are ordered before the next course. Keeping accurate records of income and expenditure for each course, monitoring carefully the spend against the budget ensuring payments are both received and paid promptly. The post holder must also troubleshoot and problem solve, escalating when required.

The successful candidate will line manage the MTC / WTN Administrator.

Person specification

Qualifications, Knowledge & Experience

• Educated to degree level or possessing an equivalent level of experience, training, and knowledge
• Competent in use of IT systems. Good level of keyboard skills including relevant software packages (Microsoft Office: Word, Excel, Outlook)
• Previous NHS administration experience. Excellent working knowledge of finance / requisition systems and relevant Trust and NHS procedures
• Ability to analyse and interpret performance report information
• Organisational knowledge of admin procedures and working processes
• Ability to work under own initiative
• Proven ability to work to deadlines, prioritise and multitask
• Able to manage fluctuating demands on the post in calm and logical manner
• Courses/further study attended to demonstrate evidence of personal development
• Experience of dealing with non-routine and complex problems, progress chasing, resources and staff allocation
• Awareness of health service policy in relation to Trust access targets
• Experience in a supervisory role
• Patient Administration System (for example eCamis, LUNA, CHARTS) trained
• Service Improvement training
• Knowledge of medical terminology
• International Computer Driving Licence (ICDL)

Trust Values

• Patients First
• Always Improving
• Working Together

Please be advised that this vacancy may close earlier than stated if we receive a large number of applications. We will not accept any applications or queries via agencies, under any circumstances.

Our commitment to equality

Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.

UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens.