Office Manager

We are seeking a highly motivated and organised Office Manager to join our team. This role involves being a key point of contact for the Senior Management Team and Managing Director, ensuring the smooth operation of office functions and contributing to various administrative areas.

1. Office Management:
   • Oversee Daily Office Operations and Procedures:
     • Ensure the office environment is organised, efficient, and conducive to productivity.
     • Implement and maintain office policies and procedures to improve operational efficiency.
     • Handle incoming and outgoing correspondence, including emails, phone calls, and post.
     • Assist with general office duties, such as meeting room management, filing, and photocopying.
   • Maintain Office Supplies:
     • Monitor inventory levels of office supplies and equipment.
     • Conduct regular audits to ensure adequate stock levels.
     • Manage the procurement process, including placing orders, receiving deliveries, and verifying invoices to obtain the best prices and quality.
   • Coordinate Maintenance of Office Equipment and Facilities:
     • Schedule and oversee regular maintenance and repairs of office equipment (e.g., printers, copiers, computers).
     • Liaise with building management and coworkers for facility maintenance and improvements, addressing issues promptly to minimise disruptions.
     • Ensure compliance with health and safety regulations.
   • Manage Office Budgets & Contracts:
     • Work with Finance to prepare and manage the office budget, tracking expenses and ensuring cost-effectiveness.
     • Manage office contracts including printers, mobile phones etc.
     • Approve and process invoices, ensuring timely payment to vendors and service providers.
     • Identify opportunities for cost savings and implement measures to reduce expenses.
   • Plan and Organise Office Social Events:
     • Coordinate with vendors, venues, and other stakeholders to ensure successful event execution.
     • Foster a positive and inclusive office culture.
2. HR Administration:
   • Assist with the recruitment process, including posting job ads and scheduling interviews.
   • Onboarding/Offboarding employees including working with Line Managers and IT.
   • Maintain employee records and ensure compliance with HR policies.
   • Manage employee benefits keeping finance updated as required.
   • Maintain employee training records.
   • Manage the HR system.
   • Administer employee Reward & Recognition schemes.
   • Support with employee disciplinary matters, seeking and implementing guidance from external consultants.
   • Manage employee Security Clearance and vetting to customer requirements.
   • Liaise with local colleges in respect to Apprentice training.
3. Support to Managing Director:
   • Travel Arrangements:
     • Plan and book domestic and international travel, including flights, accommodation, and transportation, ensuring all necessary travel documents are in order.
     • Handle any travel-related issues or changes promptly.

To apply for the Office Manager position, please apply online or contact Leon Henry at Reed, Milton Keynes for further information regarding the role.