Invoicing Coordinator - WFH Fridays!

Invoicing Coordinator (6 month contract)

Loughton, Essex

£26000

Monday - Friday 9am-5.30pm

Excellent benefits including 22 days annual leave + bank holidays, extra holiday day for your birthday, fantastic staff discounts, free car parking, pension scheme, healthcare & work from home Fridays!

Are you looking for the opportunity to gain experience in a dynamic and vibrant business? An exciting opportunity has arisen for an Invoicing Coordinator to join our client's team, initially on a 6 month contract basis with the potential for this to be extended due to company growth.

You'll be responsible for:

• Oversee and ensure timely generation of invoices using Ms Excel.
• Coordinate with the sales and operations teams to verify order details, product shipments and delivery confirmations before invoicing.
• Handle discrepancies between order details and invoicing, ensuring smooth communication with relevant departments.
• Generate and send invoices and credit notes to clients via email, portals, or through other invoicing platforms.
• Ensure invoices are sent in compliance with client-specific requirements.
• Ensure the proper documentation is submitted to portals, maintaining a seamless invoicing process.
• Work closely with customers to ensure proper use of portals for invoicing and payments.
• Troubleshoot any issues related to partner portals and work with the IT department or support teams as necessary.
• Identify issues in the invoicing process and suggest or implement improvements.
• Collaborate with other departments to streamline invoicing workflows.
• Assist in automating processes related to invoicing, payment tracking, and reconciliation.
• Act as a point of contact for clients with invoicing or payment queries.
• Provide clear and professional communication regarding billing enquiries, disputes or payment arrangements.
• Maintain proper documentation for all transactions, ensuring data accuracy and consistency.
• Assist in internal or external audits by providing necessary invoicing and receivables information.

Experience Required:

• Previous administration experience and a good knowledge of Ms Excel.
• Ideally some experience or exposure to accounting functions, producing or sending invoices.
• A confident and professional telephone manner and excellent communication skills.

If you're ready to contribute to a vibrant team and thrive in a supportive environment, we can't wait to hear from you! Apply now and embark on an exciting new chapter in your career!