Payroll/HR Administrator

Accountancy Recruitment Wales are working exclusively with our client, a fast-growing SME, to recruit a permanent full-time Payroll/HR Administrator to join their team. Reporting to HR Manager/Executive Assistant, the Payroll/HR Administrator carries out the day-to-day duties of the payroll and expenses function for circa 130 heads and supports the HR function with administrative duties. The role will require regular communication with other departments and involves working closely with the Finance team.

Responsibilities:

Payroll

• Process payroll accurately and efficiently, including calculations for hours worked, overtime, bonuses, and deductions.
• Maintain payroll records and ensure compliance with relevant regulations and legislation.
• Assist with resolving payroll discrepancies and answering employee queries.
• Issue and setup clocking cards for employees. Monitor/clear clock in card errors.
• Liaise with IT consultants on any new regulatory processes.
• Send Payroll reports to Finance for review and final payment.
• Process employee expense claims, payments, and post journals.
• Make monthly pension and AOE payments.
• Reconcile Payroll clearing and associated control accounts monthly.
• Prepare journals to post payroll for the month.
• Payroll cost analysis and reconciliation.
• US payroll – downloading reports, posting journals.
• DE payroll – posting journals, sending out payslips.
• Company/Private cars – keep all information up to date.
• Update mileage rates on expenses portal in line with HMRC.
• Update pay rates.
• Setup shift patterns.

HR

• Collaborate closely with the HR team to ensure seamless coordination between payroll and other HR functions, providing administrative support as required.
• Support with onboarding new employees, including data entry, diary management for induction processes, issuing contracts, chasing paperwork, and obtaining references.
• Process sickness and absence paperwork, to include Fit Notes and Return to Work Interviews.
• Issue monthly Bradford Factor reporting and ensure timely submission of Absence Management meeting reports from Line Managers.
• Headcount reporting.
• KPI – Absence and lost days.
• Work with the HR Administrator to optimise the functionality of the Equator system.
• Support with event planning and delivery.
• Support with HR and ESG initiatives as required.
• Support with drafting and issuing communications.
• Other related continuous improvement activities as required.

Benefits package includes:

• Defined contribution pension scheme (matched employer contribution of 5%)
• Discounts at local gym
• Free on-site parking
• Company workwear available free of charge (but not mandatory)
• 25 days annual leave plus public holidays
• Cashplan healthcare with access to GP, support services and annual capped amounts towards healthcare
• Employee Assistance Programme (Health Assured) for employee and immediate family
• Funded company social events (at least twice a year)
• Large, well-equipped comfortable rest area with free access to hot & cold drinks, bread for toast and other condiments