ACCOUNTS/ADMIN ASSISTANT (TRAVEL INDUSTRY)

I am currently recruiting for a Surrey based client who are looking for an Accounts/Admin Assistant.

My client deals with the corporate travel industry, a small, very established and friendly team. Ideally, this location will suit a car driver. This role has been undertaken by management; however, due to an upturn in business after the pandemic, there is a need for someone to take on this job as a separate entity.

This is an office-based role and permanent.

Responsibilities:

1. Daily Banking:
   • Update Cash Flow worksheet - agree to banking
   • Update Cash Flow for future payments & receipts - reconcile to Back Office System (BOSS)
   • Update Cash Flow for aged debtors outstanding
   • Load receipts and allocate to invoices
2. Aged Debt:
   • Email debtors to ensure statements received
   • Chase overdue debtors for payments
   • Provide copy invoices
   • Liaise with debtors for any queries on invoices
   • Update aged debt daily for funds received
3. Purchase Ledger:
   • Load payments and allocate to invoices
   • Load purchase ledger invoices
   • Make purchase ledger payments online
   • Reconcile commission payments from suppliers
   • Reconcile supplier statements
   • Set up supplier payments (other tour operators not on Travel Ledger or P/L) online
   • Reconcile Travel Ledger payments to BOSS
   • Load Travel Ledger payments on BOSS
4. Bank Reconciliation:
   • Reconcile monthly payments - BOSS to bank statement
   • Reconcile monthly receipts - BOSS to bank statements
5. Along with these tasks, there may be some general admin duties.

Accounts experience within the travel industry is a bonus but not a must.