Associate, Senior Administrative Assistant I

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Administrative Assistant

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world's financial system, we touch nearly 20% of the world's investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities, and people everywhere.

We're seeking a future team member for the role of Administrative Assistant our Markets team. This role is located in London.

As a member of the Markets Hub, the Administrative Assistant role based in London is responsible for independently completing a full range of advanced administrative activities in support of five London-based executives.

Key Responsibilities:

• Diary management, arranging meetings, and maintaining the calendar of appointments for assigned manager(s) and/or team.
• Makes travel arrangements and manages T&E expense management for team members, ensuring that all policies are followed.
• Assist with staff onboarding and offboarding, including requesting equipment, set-up, and access.
• Completes all billing and expense activities, manages supply orders, and resolves associated issues.
• Activities may also encompass event planning, bookkeeping, and standard areas like word processing and data entry.
• Collaborate on projects related to administrative initiatives.
• Participate in ad-hoc special projects or administrative initiatives as needed.
• Exercise autonomy in anticipating and troubleshooting a range of issues.
• Establish filing/organizational procedures.
• Intermediate to advanced user of standard business software (word processing, email, spreadsheets, etc).
• Responsible for minute-taking in meetings.
• No direct reports.

Minimum Requirements:

• High school/secondary school or equivalent combination of education and experience required; bachelor's degree preferred.
• Applicable vocational training preferred; a degree or relevant business certifications preferred.
• Several years of total work experience preferred.

Personal Attributes:

• Good communication skills; professional with a proactive, friendly, and helpful manner.
• Able to work on own initiative to establish the cause of problems and resolve issues effectively.
• Flexible and adaptable to embrace change.
• Effective organization and planning skills; able to plan and prioritize workload efficiently.
• Highly customer-focused; excellent customer service skills.
• Self-motivated to achieve individual and team objectives.
• Good attention to detail.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.