Executive Assistant - ICONI

Belfast, Northern Ireland, United Kingdom

Banyan Software provides the best permanent home for successful enterprise software companies, their employees, and customers. We are on a mission to acquire, build and grow great enterprise software businesses all over the world that have dominant positions in niche vertical markets. In recent years, Banyan was named the #1 fastest-growing private software company in the US on the Inc. 5000 and amongst the top 10 fastest-growing companies by the Deloitte Technology Fast 500. Founded in 2016 with a permanent capital base setup to preserve the legacy of founders, Banyan focuses on a buy and hold for life strategy for growing software companies that serve specialized vertical markets.

About ICONI Software

ICONI Software is an innovative software company dedicated to delivering cutting-edge solutions. Our vision is to revolutionise the supporting role of technology in any organisation that enriches people’s lives.

Based in Belfast and founded in 2000, ICONI focuses on delivering government-funded support programmes across the United Kingdom. Under ICONI’s guidance, these national support programmes facilitate the empowerment of UK citizens in their pursuit of employment, skills, well-being and ongoing personal development. ICONI’s configurable, subscription-based solution enables customers to manage their supply chain partners, oversee key performance metrics, ensure compliance, and report on key outcomes of these national contracts. The ICONI platform is fully configurable with over 70 features and can meet both the operational and reporting needs of any support programme.

Job Description:

We are seeking a talented and experienced Executive Assistant to provide comprehensive administrative support to our senior management team. This is a unique opportunity to support top executives in a growing organisation. You will manage their schedules, coordinate travel arrangements, financial planning and reporting, handle communications, and assist with various administrative tasks to ensure smooth operations.

Key Responsibilities:

1. Manage and coordinate the CEO schedule, appointments, and meetings.
2. Support with financial planning and reporting.
3. Book flights, accommodations, and transportation for business trips.
4. Monitor and manage the C-suite executives email inboxes, ensuring timely responses and prioritisation.
5. Handle various administrative tasks, including filing, document preparation, and office organisation.
6. Create agendas, briefing notes, follow ups and edit PowerPoint presentations for meetings and events.
7. Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
8. Serve as a point of contact between the C-suite executives and internal/external stakeholders.
9. Track and manage expense reports and budgets for the C-suite executives.
10. Handle sensitive information with the utmost discretion and confidentiality.
11. Assist with special projects and initiatives as needed.
12. Act as a trusted adviser to the C-suite executives, ensuring their time is focused on what matters most.
13. Create systems and processes that set the standard for excellence and time optimisation.
14. Interact with other staff as an initial point of contact.

Key Requirements:

1. Proven experience as an Executive Assistant or similar role.
2. Exceptional organisational and time-management abilities.
3. Excellent verbal and written communication skills.
4. Advanced knowledge and experience of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Strong attention to detail and accuracy.
6. Ability to anticipate needs and proactively address issues.
7. Strong interpersonal skills and the ability to work effectively with diverse teams.
8. Demonstrated ability to handle confidential information with discretion.

Desirable Requirements:

1. Familiarity with the tech industry and its dynamics.
2. Experience with project management tools and methodologies.
3. Ability to manage multiple tasks and priorities simultaneously.
4. Good understanding of financial metrics and KPIs.

The Package:

1. Competitive salary
2. Workplace Pension Scheme

Benefits:

1. 20 days holiday plus 11 statutory (5 flexible)
2. Supportive company culture
3. Investment in employee growth and development
4. Travel opportunities

Diversity, Equity, Inclusion & Equal Employment Opportunity at Banyan: Banyan affirms that inequality is detrimental to our Global Teams, associates, our Operating Companies, and the communities we serve. As a collective, our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Banyan is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

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