Document Controller (Asset Management)

The Port of Dover is closing the gap every day between the UK and the world by connecting trade, travel, visitors and communities locally-globally, collaborating with local and international partners to create a more seamless, sustainable and tech-enabled port. As the UK's busiest international ferry port and a vital gateway for the movement of people and trade, Dover handles £144 billion of trade per year, 33% of UK trade in goods with the EU and welcomes over 11 million passengers. Dover is also an award-winning cruise port, delivering world class travel and visitor experiences to the most prestigious cruise lines.

With a growing and diversifying cargo business operating from state-of-the-art facilities, a brand-new marina which is a major feature of the exciting waterfront development, and opportunities for further expansion in the future, Dover's proud history dating back 400 years has a new modern twist.

Job Summary

You will be responsible for ensuring compliance with all aspects of document control policy and process for the Engineering function at the Port of Dover. You will be the primary overseer for all aspects of document & record management and governance within both the document management system and asset management maintenance systems.

You will implement and maintain document control processes overseeing compliance with both internal and external standards and regulations.

Be the point of contact and responsible for all Engineering Document control training for business process and systems. You will also act as the gatekeeper for all documentation data and systems structures, workflows, Quality management, governance and assurance for whole asset life cycle management of Port Engineering documentation.

Some of your duties will include, but are not limited to:

• Providing tactical day to day oversight within projects to facilitate the smooth collation and handover of documentation data in approved format.
• Playing an integral part in the function of operational maintenance documentation, ensuring compliance with appropriate internal and external standards.
• Quality checking data and documentation to ensure compliance with PoD standards and rejecting where it is not.
• Setting up and overseeing documentation workflows, statuses, approvals to align with Port standards for governance and assurance.
• Managing DMS IT systems access, explaining how to use the system to users, administration, and system configuration.

Skills and Qualifications

• GCSEs Grade 4 or above to include Maths and English.
• Extensive document control experience, managing documentation from project inception through every stage of an asset's life cycle.
• Experience of working with and managing Document Management Systems.
• Good understanding of Asset Management.
• Excellent working knowledge of MS Office applications to include: Word, Excel (formulas and macros) and Outlook.
• Good working knowledge of MS Power Query for automation of routine data tasks and problem-solving or a demonstrable ability to learn Power Query.
• Full UK driving licence and use of own vehicle.

Benefits:

• 5 weeks annual leave + bank holidays (pro rata).
• Generous contributory pension scheme.
• Discretionary annual bonus scheme.
• Private Health Care.
• Life assurance.
• Employee assistance programme.
• 3rd party discounts.
• Cycle to work scheme.
• Benefits and reward platform.
• Free Parking.
• Employee volunteering scheme.

All offers of employment are subject to us obtaining satisfactory references (covering all education, training, employment and unemployment in the preceding 5 years) and there will be a pre-employment medical including a Drug and Alcohol test. We need to satisfy your Right to Work in the UK.

Please be aware that all employees will be subject to background security checks in order to obtain a Dock Pass.

We value the unique differences that each of our colleagues bring to work every day and are committed to creating an environment where everyone is looking after each other and respected, included and able to perform at their best.

We are happy to discuss flexible working where possible.