Document Controller

Job description

At McLaren Racing, we’re not just here to try to take the chequered flag. We’re here to excite our fans, inspire our people and deliver for our partners. And we’re also committed to evolving our sport, our industry, and our technology, too.

Purpose of the Role:

We are looking for a Document Controller to join our Facilities and Infrastructure team to manage and oversee Project documentation, ensuring project compliance with company and industry standards, accurate file saving and control. In this role, you will be responsible for all document preparation, saving, file maintenance, updates and sharing to ensure latest information is available for the relevant stakeholders and external contractors. You will also be expected to coordinate with industry professionals, engineers, contractors, and other stakeholders to ensure that the project files are saved shared and managed, along with supporting the project team with document related tasks.

Role Dimensions:

Working closely with our PMO Team and key stakeholders to support the control of all project documentation, and the controlled sharing of project documents with external suppliers and contractors in the support of small, medium and large Infrastructure projects across our multiple sites. Experience of working in Building Services and construction would be ideal.

Principal Accountabilities:

• Controlling company and project documentation to ensure latest versions are shared and distributed.
• Following and improving document control procedures.
• Ensuring all documentation complies with industry requirements and standards.
• Sorting, storing and retrieving electronic documentation for stakeholders, contractors and industry professionals.
• Producing document progress reports.
• Conducting regular reviews and document audits.
• Organising and distributing documents as required internally and externally.
• Supporting the F/I Team through the end-to-end planning stages of projects to completion.
• General administration duties across the I/F and PMO Team.
• Ensuring documents are shared at key times to facilitate timely project completion.
• Meeting minute capture, compilation, distribution and chasing latest version document release from stakeholders and contractors.
• Control of RFI documents ensuring timely release with updates between internal and external stakeholders.
• Booking in of contractors within our Envoy System.

Knowledge, Skills and Experience:

• Strong IT skills in MS Office including SharePoint, Outlook, Excel and Word.
• NVQ or similar qualifications.
• Proven record of Document Control within the Construction Industry.
• Excellent attention to detail.
• The ability to identify and resolve discrepancies with documentation.
• Highly organised and able to multitask.
• Excellent verbal and written communication skills.
• Proficient and quick minute taking.

What McLaren can offer?

We constantly strive to be better tomorrow than we are today. Our ambition is to be the most pioneering and exhilarating racing team in the world, and our collective task is to set the standards for high performance in sport. We show up every day with energy and enthusiasm, ready to play our part.

We encourage and support diversity, equity and inclusion. We will actively promote a culture that values difference and eliminates discrimination in our workplace.

We offer a comprehensive package of benefits including private healthcare, car schemes, life insurance and generous pension contributions.