Document Controller

Lead Document Controller
City of London
Permanent Position
GBP40,000-GBP48,000 + Benefits Package
WFH Available 2 Days at Home

Skilled Careers are currently working with a market leading Building Services and Engineering Company with a strong presence across the UK and overseas, delivering high class projects in over 40 countries.

They are currently hiring for a Lead Document Controller to be based at their Head Offices, located in the City of London, where you will work across multiple projects ranging in value.

You will work with clients across a range of different markets including Commercial, Educational, Leisure, Healthcare, Retail, and Residential.

DOCUMENT CONTROL DUTIES

• Ensure high standard of Quality Assurance for all project documentation; all information is compliant with project naming conventions and document control protocols, ISO requirements.
• Ensure the accuracy, integrity, and security of all project documentation.
• Register received information within EDMS, Aconex where required.
• Revision and status control of all project documentation.
• Maintain and ensure integrity, accuracy, quality, and security of electronic documents.
• Maintain and ensure integrity, accuracy, and quality of document registers.
• Maintain and ensure integrity and accuracy of electronic and master hardcopy documents (where required).
• Effectively manage the flow of project information and maintain document distribution lists.
• Monitor and manage workflow processes for consultants/design team documentation.
• Ensure full auditability and traceability of design coordination processes for consultants/design team to fulfill all golden thread obligations.
• Monitor and manage workflow processes for review and status of subcontractor/supplier documentation.
• Ensure full auditability and traceability of approval processes for subcontractor/supplier documentation to fulfill all golden thread obligations.
• Monitor and manage workflow processes for client/employer's agent.
• Manage and maintain project directory within EDMS.
• Generate reports within EDMS for projects as required.
• Accurate retrieval of information.
• Coordination of information for operation and maintenance manuals and project handover, both electronic and paper files where required.
• Assist with other projects and duties as required.
• Promote processes, systems, and service.
• Provide training and guidance for project teams (new starters, internal & external) at all levels for EDMS.
• Ensure Aconex project administration is carried out, correct security settings assigned and maintained for all users/organizations.
• Collaborate with quality team and assist in defects and inspections on field.
• Provide assistance and support to the Lead Document Controller.
• Regular weekly reporting on status of documents in document register; chase originators where required.
• Carry out regular project audits to ensure we maintain quality and project health.

Qualifications

• Minimum of 5+ years experience as a Document Controller.
• Construction industry background and experience of working preferably within a building services, design, architectural, or construction environment.
• Experience in monitoring various document control processes and assurance.
• Extensive knowledge and experience with electronic document management systems, MS Office Suite, Adobe, PowerPoint.
• A minimum of 2 years experience and a practical working knowledge of Aconex at a project administrator level is essential.
• Must be customer/client/project focused with excellent oral and written communication skills.
• Excellent attention to detail and accuracy, and able to work with high volume and large variety of documents.
• Highly organized and process-driven.
• Familiarity with relevant industry standards and regulations, including ISO 9001, ISO 19650.
• Able to work independently and in a team environment.
• Able to prioritize workload, work under pressure, and meet specified deadlines.
• Self-motivating, self-auditing, and have high-quality standards.
• Must have experience with subcontractor and supplier approval processes.

If you feel as though your experience aligns with the following, please apply through this advert for your application to be considered.