Document Controller

ZipRecruiter; Dunbar; On-site; GBP 30,000 - 50,000; Full time

Job description

Job Description

Contract - Document Controller

12 month contract +

NES Fircroft are seeking a meticulous and organised contract Document Controller for our industry-leading power cabling client based in Dunbar, Scotland.

The successful candidate will be responsible for managing and maintaining all project documentation to ensure accuracy, quality, and integrity. This role is crucial in supporting the projects by ensuring that all documents are up-to-date, properly stored, and easily accessible to the team.

Responsible for:

• Managing project documentation in line with both our clients procedures and the client’s requirements.
• Issue document numbers from the Master Document Register (MDR).
• Ensure MDR is kept up to date with changes to document names and revision status.
• Control the creation, review, and distribution internally of documents through the document lifecycle.
• Ensure documents are uploaded into the company SharePoint.
• Format documents, proofread for grammatical errors and ensure documents conform to company standards.
• Ensure documents are transmitted in a controlled manner to clients and 3rd parties.
• Track document status and timescales for documents issued to clients for review.
• Track client comments and answers, along with resubmission.
• Assist collating all information for the final file.
• Create/update templates.
• Experience with SharePoint and Microsoft Office Suite for management.

In addition to any responsibilities listed directly by title, all personnel are responsible for:

• Ensuring their own compliance with the Health and Safety at Work Act 1974, The Environmental Protection Act 1990 (UK or local equivalent overseas), supporting Acts, Regulations, the Company, and applicable client SHEQ Management System procedures.
• Ensuring that personal protective equipment is used when required, maintained in an efficient state, and replaced as necessary.
• Reporting Near Misses.
• Reporting Improvement suggestions.
• Proposing modifications to systems and procedures via their section/department managers.
• Initiating action to prevent the occurrence of any nonconformities relating to product, process or system and issue a report to their supervisor/manager and a copy of the report to SHEQ Department (HQ).

If you are open to new opportunities and believe you could be a good fit, apply and we will provide further detail!