DIO-Governance Assistant

Join the Defence Infrastructure Organisation (DIO) and have a future that matters: Be proud; Be challenged; Be unique.

DMS Whittington, Lichfield

Job Summary
Defence Infrastructure Organisation (DIO)

Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy. From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe!

Learn much more about DIO in our Candidate Information Guide attached.

Regional Delivery (RD)

RD is a large, complex, and geographically dispersed operation within the DIO covering circa. 58,000 assets, across over 500 sites and 275,000 Ha of freehold and leasehold estate in the UK and a further 580,000 Ha overseas; with a multitude of £multi-million contracts to manage. We deliver soft and hard FM services - building, maintaining, and servicing – across the majority of MODs built assets in the UK and overseas; hard and soft FM services across MODs Training Estate, including feeding, accommodation, range bookings, targetry support, management of the rural training estate and tenanted estates; administration of UK and Overseas utility contracts, bill payments, and recoveries; and management of the USVF Built Estate comprising c.4503 assets.

Centre of Excellence (CoE)

The CoE allows Regions to focus on Regional responsibilities by leveraging knowledge from across Regional Delivery and DIO supporting functions to develop better solutions. It is responsible for cross-cutting activities across our customers and delivers a programmatic approach to provide enhanced support. The CoE embeds more agile ways of working, develops lean processes and supports defining and realising continuous improvement opportunities. It works across multiple stakeholders to gain insight, share, and implement considered Learning from Experience, and provide consistent and coherent advice and strategic direction.

This position is advertised at 37 hours per week.

Job Description
Summary of the Role
The role of Governance Assistant supports the RD Chief of Staff (CoS) and their team. The team is responsible for providing support to drive forward business governance, assisting in facilitating effective reporting and acting as a conduit for RD, DIO, MOD and Civil Service initiatives to enable RD to operate as an efficient, cohesive unit.

This is a busy but rewarding role where you will experience work of an interesting, multifaceted, and challenging nature. We are seeking an individual who can use their own initiative; is comfortable working in a fast-paced environment, supporting on multiple priorities; who can demonstrate a flexible innovative approach, enabling them to adapt quickly to changing/urgent requirements. The post holder should have strong communication skills both written and face-to-face, with the ability to engage with a wide range of staff including Senior Management.

The role of Governance Assistant includes, but is not limited to, the following:

• Providing administrative support to Chief of Staff team
• Providing administrative support to the Chief of Staff including organising meetings, creating slide decks, and any ad-hoc tasks required.
• Supporting the tracking of Learning & Development activity across the CoE
• Track and support RD and CoE Parliamentary Business requests, keeping accurate and concise records.
• Ensure the CoE is compliant with mandatory staff related requirements e.g. mandatory training.
• Supporting the periodic refresh of training packages
• Supporting assurance activity for the 1* business area.
• Maintaining Business Impact Analysis records.
• Supporting the creation and ongoing review of CoE governance documents.
• Any other tasks reasonably expected of the grade to support Defence and wider government objectives

Person specification
Essential
The successful candidate should have previous experience of working within an office environment, with an administrative, secretarial or similar background. They will be adept at building networks and engaging with professionalism and confidence at all levels using multiple communication methods, with the ability to use their initiative as well as work as part of a team. An ability to manage multiple and competing priorities is essential, and they should be proficient in the use of MS Outlook, Word, Excel, Teams and PowerPoint.

Behaviours
We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Changing and Improving
• Communicating and Influencing
• Working Together
• Delivering at Pace

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• The post does not offer relocation expenses.

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details).

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

At application, candidates will be assessed against the following:

• CV, including job history, and previous skills & experience which demonstrate their ability to meet the essential criteria for the role.
• Personal Statement (250 Words) demonstrating how you would plan your day to manage multiple priorities, and what adjustments you would make if an urgent task was requested.

At sift, you will be assessed against your CV and Statement of suitability and the following:

• Managing A Quality Service

In the event of a high number of applications being received, the sift will be conducted on the Behaviour - Managing a Quality Service.

At interview, you will be assessed against the following Behaviours:

• Changing and Improving
• Communicating and Influencing
• Working Together
• Delivering at Pace

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Interviews will be held in person at DMS Whittington on Tuesday 20 May 2025 (subject to change).

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Feedback will only be provided if you attend an interview or assessment.