Digital Contracts Lead

We are seeking a highly skilled Digital Contracts Manager to oversee the full lifecycle of all our digital contracts, controlling spend and ensuring we are getting full value for money from the contracts to ensure that applications, software, and hardware maintains its supportability to reduce the risk of successfully cyber-attack. Currently approx. 75 contracts totalling £30m.

Working across multiple teams within the Digital and Performance directorate, the role will be responsible for managing the contract life-cycle across all contract types, supporting application rationalisation and the work to create future roadmaps. This post will own the list of products in use within the organisation and help determine breakpoints in contracts to enable planning. The role will ensure that the directorate is compliant with licensing agreements, consider how we rationalise the software, and plan for contract expiry.

The role will involve coordinating procurement activities, managing software, applications and hardware assets, ensuring compliance with governance protocols. You will be responsible for overseeing the submission of proposals through various governance committees, ensuring alignment with organisational policies, and managing the purchase, deployment, tracking, and renewal of applications and software licenses. This role requires exceptional organisational skills, an understanding of trust procurement processes, and an understanding in software asset management (SAM).

Main duties of the job

What You'll Do

1. Manage and optimise the full contract lifecycle using advanced digital platforms.
2. Work with our Procurement team to draft, review, and negotiate contracts to ensure clarity, compliance, and mutual benefit.
3. Monitor compliance and mitigate risks, keeping us ahead of contract requirements.
4. Maintain a centralised software asset management (SAM) system to track all application and software purchases, usage, and expiration dates.
5. Generate reports on procurement activities, contract performance, application and software asset usage for senior management.
6. Manage the purchase, deployment, and renewal of applications, software licenses, ensuring compliance with license agreements.

What You'll Bring

1. A strong background in contract management, legal, or a related field.
2. Excellent attention to detail and organisational skills.
3. The ability to manage multiple projects in a fast-paced environment.
4. Strong communication and negotiation skills.

About us

Come and work with us in the Garden of England where we combine exceptional professional development opportunities with a tremendous quality of life.

We are Kent and Medway NHS and Social Care Partnership Trust (KMPT), providing mental health, learning disability and specialist services, serving 1.8 million people in Kent and Medway, as well as specialist services for adults in Sussex and Surrey. We are rated Good overall by the CQC.

Each year we care for over 2,000 people in our hospitals and 54,000 people in the community.

We are proud to employ over 3,800 people from 66 nationalities, and to serve an increasingly diverse range of communities across rural and urban areas.

You will be joining friendly, passionate colleagues, rich in their diversity, who are committed to providing excellent care to our service users and their loved ones.

The nature of our work attracts kindness and compassion as standard and everyone from our cleaners and porters to the chief executive and chairman are recognised as playing a vital role in providing an exemplary service.

Our strategy

Our mission is what we set out to do every day We deliver brilliant care through brilliant people.

Our vision is where we want to be in the future To provide outstanding care and to work in partnership to deliver this in the right place, for every service user, every time.

Job description

Job responsibilities

Contract Management:

Oversee the end-to-end procurement process, working with colleagues in the Procurement department for application, hardware and software-related purchases. Work closely with internal stakeholders to define contract needs and specifications and maintain accurate records of contracts.

Develop and maintain strong relationships with external vendors, ensuring efficient and effective contract management. Building a solid understanding of strategic contracts, ensuring regular Service Level Agreement (SLA) meetings are held, documented and compliance with contract terms are monitored and contract deliverables are delivered.

Please see the Job description for more details.

The post holder must hold a full, valid, UK driving licence and have access to a car/vehicle to use for business purposes (unless you have a disability as defined by the Equality Act 2010).
Person Specification

demonstration of experience

Essential

1. Evidence of a number of years experience in contract management.
2. Experience in negotiation and supplier management and resolving procurement, application and software management challenges.

Desirable

1. Qualification related to contract and/or procurement management.
2. Understanding of contract law.

Skill

Essential

1. Ability to effectively communicate with stakeholders across the organisation, including senior management and external vendors.
2. Experience of reporting performance against agreed service levels.

Desirable

1. Familiarity and/or use of software asset management tools.
2. Awareness of NHS Digital contracts.

Employer details

Employer name

Kent & Medway NHS & Social Care Partnership Trust

Address

Maidstone TBC

Maidstone

ME16 9PH

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