Development Coordinator

Overview

The Development Coordinator provides administrative support to the development office and most especially the fundraising team, enabling them to focus on cultivating, soliciting, and stewarding donors. This role is responsible for managing complex calendars, assembling donor packets, preparing presentation materials, coordinating meetings and tours, and supporting data entries to ensure the gift officers operate efficiently and effectively. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively with various team members and stakeholders.

Responsibilities

Administrative Support for Office

• Provides administrative support for the office in general, most especially the gift officers.
• Coordinates complex appointments involving faculty, donors, and gift officers.
• Ensures meeting readiness by organizing materials, sending reminders, and confirming details.
• Supports meeting travel arrangements and itineraries as needed.

Support Services

• Manages and coordinates the day-to-day Pcard in support of the development operations.
• Supports the gift officers and alumni relations with travel, reimbursements, purchasing, and ordering supplies via the PCard.
• Provides general office operational support.

Community & Fundraising Event Support

• Supports the community engagement director with 3rd party and on-campus event needs, inclusive of materials, supplies, and logistics.
• Supports gift officer-led events focused on attendance and attention to the follow-up details for a meaningful experience for attendees.

Presentation & Materials Preparation

• Prepares, edits, and formats presentations, reports, and other materials to support donor cultivation and solicitation.
• Compiles and assembles donor packets, information sheets, and other materials for meetings and events.
• Ensures accuracy and professionalism in all materials sent to donors, partners, and internal stakeholders.

Database and Record Management

• Inputs and updates donor information in the database, maintaining accurate and confidential records.
• Generates standardized reports and tracks donor interactions as requested by gift officers.
• Assists in tracking and managing deadlines for various donor-related projects and proposals.
• Provides backup support for gift entries, acknowledgements, and other day-to-day gift processing responsibilities.

General Support

• Serves as the primary point of contact for general inquiries from donors, partners, and staff.
• Performs additional administrative duties as needed to support the overall goals of the Development team.
• Serves as backup to the Executive Assistant, as needed.

Performs other duties as assigned.

Qualifications

Associates Degree or bachelor’s degree preferred.

Prior experience in an administrative role, preferably in non-profit or higher education.

Candidate should be able to bring the following to this position:

• Ability to manage time and resources to ensure assignments are completed accurately and deadlines are met.
• Ability to adapt to changing work environments, work priorities, and organizational needs. Takes independent action to address and resolve problems.
• Ability to express ideas effectively and demonstrate sound judgment with regard to good decision making.
• Ability to deal with others in a direct, respectful, and honest manner.

Location

US-VA-Norfolk