Data Protection Assistant

TN United Kingdom; Bournemouth; On-site; GBP 25,000 - 35,000; Full time

Job description

LRG are an award-winning national property company, who are going through exciting periods of growth and offer tailored training and development programmes at all levels. With over 300 branches across England and Wales we have a reputation for perfection and delivering an outstanding customer experience. Investment in people is built into our culture, and there are opportunities for driven individuals to achieve their career aspirations within the company.

Job Summary

Reporting to the Head of Data Protection & Risk, the core function of the Data Protection Assistant will be supporting the Head of Data Protection & Risk to achieve compliance with the GDPR and other data protection laws, our own data protection policies, awareness-raising, training, and audits. The Data Protection Assistant will be responsible for the administrative functions that will help to maintain the Data Protection framework. This includes maintaining our data breach register, redacting third party data from subject access requests, complying with unsubscribe requests, answering basic requests and maintaining our data protection processes across LRG to demonstrate corporate compliance. The Data Protection Assistant will also be responsible for assisting the Head of Data Protection & Risk with administrative tasks on Data Protection projects and help to implement best practice. The Data Protection Assistant will monitor the Data Protection email account and escalate Data Protection issues to the Head of Data Protection & Risk.

Key Responsibilities:

Managing Relationships

• Provide support to the Head of Data Protection & Risk
• Primary contact for unsubscribe requests, data subject access requests and Data Protection incidents or disclosure requests

Managing Process and Administration

• Manage the reporting registers for:
  • DSAR
  • Breach & incident reporting
  • Formal disclosures
  • ICO registrations
  • Erasure & Right To Be Forgotten and Unsubscribe requests
• Managing data subject access requests (DSAR), collating customer data and use of redaction software to redact third party data and apply exemptions in accordance with instructions
• Responding to deletion (unsubscribe and right to be forgotten) requests in line with LRG targets and legal timeframes.
• Updating data protection and information security guidance, as instructed.
• Supporting the recording and tracking of data breaches and data incidents.
• Assist with basic DPA/GDPR advice on data breaches, formal disclosures etc.
• Support content creation and administration of our internal intranet.
• Other relevant administrative tasks commensurate with the post.

Maintaining Operational and Company Standards

• Promote the best interests of the company at all times
• Support the organisation’s goals and values
• Encourage and drive quality and continuous improvement of processes used across the business
• Follow Company policies and procedures
• Work well as part of a team
• Share ideas to enhance cross-team learning
• Build and maintain effective relationships with internal and external parties
• Balance team and individual responsibilities

What are we looking for:

Personal Effectiveness

• Manage time effectively and work under pressure
• Prioritise work to meet legal deadlines and statutory times frames
• Take ownership for workload and be proactive in approach
• Ability to analyse, problem solve and attention to detail
• Calm, reasonable and professional manner
• Review and reflect on personal behaviour and be able to make adjustments accordingly
• Flexible to change, eager to improve and develop new skills
• Display professionalism at all times

Skills, Knowledge and Experience

• Previous experience in Data Protection or information governance/compliance desirable
• Relevant qualification in GDPR or Data Protection desired but not essential
• Numeracy, accuracy and well-developed IT skills (Microsoft packages)
• Previous experience of working within a compliance, risk or legal department would be advantageous
• Strong organisational and personal management skills, capable of operating independently with minimal direction in an environment with multiple priorities
• Attention to detail and proven track record in working with effective administrative processes
• High levels of energy and personal motivation to support others.
• Demonstrated ability to stay calm and work effectively under pressure

What we can offer you:

• Proven track record for career growth and advancement within the company
• Market leading training and ongoing professional development
• Supportive and collaborative team environment
• Competitive Salary Package
• Quarterly and yearly awards
• Salary sacrifice pension scheme
• Generous Holiday allowance, increasing by 1 day per year based on service with the option to purchase an additional 5 days holiday per year

LRG are an equal opportunities employer and encourage candidates of all backgrounds to apply. We look forward to welcoming a dedicated individual to our team who shares our commitment to excellence in the Real Estate Industry.